Purchasing Specialist

About the Role

Reports to the Purchasing Manager and procures a variety of goods and services for the College in accordance with the provisions of the Consolidated Procurement Code and established agency policies.

Responsibilities

• Analyzes and processes all purchase requisitions for the College.
• Confirms accuracy of purchase orders and blanket purchase orders.
• Maintains purchasing electronic file system by scanning documents into Etrieve.
• Emails all purchase orders or blanket purchase orders to vendors and confirms receipt of orders.
• Checks order status as needed.
• Schedules bulk deliveries with departments and notifies shipping and receiving.
• Processes all change orders, including increases, decreases, budget changes, quantity changes, and price changes to purchase orders or blanket purchase orders.
• Administers and oversees FDTC’s Purchasing Card (P-Card) program, ensuring cardholders comply with purchasing policies, procedures, and spending limits.
• Reviews and reconciles purchasing card transactions for accuracy and proper account coding.
• Monitors transactions for policy violations, misuse, fraud, or unauthorized purchases.
• Verifies supporting documentation, receipts, and approvals for all card transactions.
• Conducts monthly audits of purchasing card activity and resolves discrepancies.
• Trains cardholders and approvers on P-Card policies, procedures, and compliance requirements.
• Generates reports on purchasing card activity, spending trends, and compliance metrics.
• Assists with internal and external audits by providing required documentation and reports.
• Advises College personnel on procurement policies and procedures in collaboration with the Purchasing Manager.
• Keeps updated on and informs the College of Statewide Term Contracts.
• Consults with the State procurement office on procurements for the College as needed.
• Assists with conducting departmental training for faculty and staff on College Policies and Procedures for Purchasing.
• Obtains and maintains W-9 forms from new vendors.
• Establishes new vendors and maintains their records in Colleague.
• Assists in maintaining and updating FDTC Purchasing manuals as required by State Audit and Certification, including the FDTC Purchasing manual, FDTC Purchasing Card manual, and College Purchasing Policies and Procedures.
• Performs other duties related to purchasing.

Requirements

• Bachelor's degree in a related field + 1 year related work experience; or, an associate degree in a related field + 3 years related work experience; or, HS diploma + 5 years related work experience.
• Knowledge of procurement principles and practices.
• Knowledge of the SC Consolidated Procurement Code.
• Ability to interpret rules, regulations, and laws and disseminate information.
• Ability to communicate effectively with College employees, vendors, and other purchasing professionals.
• Ability to identify and analyze factors in awarding contracts.
• Must be organized and able to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Must be able to multi-task and prioritize workload.

Preferred Qualifications

• Governmental purchasing experience in a higher education setting.
• Certification as a Public Buyer (CPPB).

Schedule

Monday - Thursday, 8:00 am - 5:30 pm; Friday - 8:00 am - 11:30 am.

Miscellaneous

Some overnight travel for training and conferences may be required. Employee will participate in the SC Association of Government Purchasing Officials.