Purchasing Specialist

Essential Functions

• Supports the development of informal and formal solicitations based on policy guidance and business needs, including every phase of planning and development of solicitations.
• Implements Historically Underutilized Business (HUB) vendor outreach and education.
• Provides information and assistance to staff regarding purchasing procedures, purchase order/bid status updates and contract status.
• Creates, manages and maintains database and documentation, including reviewing for conformity to negotiated rates, rules and regulations.
• Publishes public notices as applicable.
• Prepares purchase orders, solicits informal bid proposals and reviews requisitions for goods and services purchased.
• Researches, interviews and negotiates with suppliers to obtain prices and specifications.
• Captures and manages pre-bid conferences with vendors.
• Places task orders against existing contracts or approved requisitions.
• Implements records management practices for assigned area(s) according to policy and procedure and maintains assigned files and records.
• Supports the diversity and inclusion initiatives of the organization.
• Completes the annual compliance training by the scheduled deadline.

Qualifications

• High School Diploma or equivalent.
• 2 years Working in an office environment managing multiple projects, review of proposals, task orders, and change orders, review of invoices and matching of payment documents.
• Proficient use of MS Office tools and electronic communications.