Purchasing/ Shipping Specialist

Key Responsibilities

• Create, update, and track purchase orders for indirect materials, supplies, and services
• Work with vendors to confirm pricing, availability, lead times, and delivery dates
• Enter and maintain customer or internal orders within the ERP system
• Maintain accurate ERP records for purchase orders, sales orders, inventory transactions, and shipments
• Monitor open orders and communicate status updates, delays, or changes to stakeholders
• Prepare shipping documentation, coordinate pickups, and support inbound and outbound freight activities
• Resolve order discrepancies, invoice issues, and shipping-related problems
• Cook with operations, warehouse, finance, and customer service teams
• Support reporting and continuous improvement efforts related to purchasing, shipping, and order management

Preferred Qualifications

• Experience working within an ERP system (Oracle Preferred)
• Background in indirect procurement or purchasing support
• Experience with shipping administration, logistics coordination, or warehouse support
• Strong order management and data-entry skills
• Able to manage multiple priorities with accuracy and follow-through
• Strong communication and problem-solving skills
• Proficiency with Microsoft Excel and standard office software