Purchasing Representative

JOB SUMMARY

The purpose of this position is to provide administrative and clerical assistance in the purchasing of goods and services on behalf of the GLC.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs general administrative office functions as needed including, but not limited to: answering the phone, taking and distributing messages, stamping, sorting and distributing mail and making copies, creating department spreadsheets, product research on current and upcoming purchases, etc.
• Maintains accurate, orderly and efficient files of correspondence, bids, purchase orders, etc.
• Maintains Microsoft Access database of vendors, purchase requisitions, purchase and blanket purchase orders.
• Maintains Microsoft Excel database of all orders and purchases for previous and current fiscal year.
• Provides assistance, instructions and information to GLC departments, vendors and prospective vendors on GLC purchasing policies and procedures.
• Aid in processing GLC Requests for Quotation (RFQ’s), Request for Information (RFI’s) and Request for Proposal (RFP’s) to vendors and qualified interested businesses.
• Tracks and controls purchase requisitions and purchase order shipment(s) between the GLC mail center and vendors to ensure expeditious processing and procurement of the required goods and services.
• Provides timely assistance and appropriate information to all GLC departments to meet purchasing and budgetary needs.
• Responds to questions, complaints and requests for information by telephone, in person or by mail from citizens, employees, etc.
• Prepares, maintains and updates files and logs following prescribed procedures.

KNOWLEDGE AND SKILL REQUIREMENTS

• A high school diploma (or GED) is required.
• An associate or bachelor’s degree in Accounting, Business Administration or related field is preferred.
• A minimum of two (2) years of purchasing/procurement experience and working knowledge of Microsoft Office (Word and Excel) is required.
• Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job may be substituted for required years of experience.

BENEFITS

• Family friendly atmosphere
• Fun environment
• Competitive pay
• Excellent benefits package
• Business casual workplace
• 401k with company contribution

Our Motto

For the Students!

About the Georgia Lottery

The Georgia Lottery was created by the people of Georgia in 1992 to enhance educational funding in the State. With net sales exceeding $70 billion since its inception, Georgia Lottery proceeds have allowed more than 1.8 million students to attend colleges through Georgia's HOPE scholarship program and more than 1.6 million four-year-olds have attended Georgia's Prekindergarten Program. Currently, the Georgia Lottery offers exciting scratcher and draw games as well as online DIGGI games.

Our Values

• Integrity
• Quality
• Teamwork
• Innovation
• Customer Centric
• Results
• Fun!

Our Mission

We offer exciting opportunities, great work life balance and a mission that impacts so many students in Georgia.