Purchasing/Inventory Agent - Systems Division

SUMMARY

The purchasing & inventory agent is responsible for activities involved with procuring goods and services such as stock components, equipment and supplies for branch operation. This individual will also be responsible for overseeing all aspects of inventory management including evaluating stock levels, identifying, incoming inspections and liquidating excess inventory.

DUTIES AND RESPONSIBILITIES

• Answer phones: assist customers with basic questions, quotes, and sales transactions.
• Prepares purchase orders by verifying specifications and price.
• Maintains proper inventory levels to support manufacturing objectives.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepares work orders and pulling parts for fabrication.
• Reviews all order acknowledgments to confirm supplier acceptance of HCI terms and delivery requests.
• Inspects goods for defects and discuss unacceptable goods or services with vendors and others to determine source of trouble and take corrective action.
• Works to correct any inventory transaction discrepancies that have caused inventory accuracy to fall outside the acceptable guidelines.
• Works with suppliers to verify receipts and shipments to and from the supplier are accurately transacted to match actual shipment and receipt quantities.
• Receive items using FIFO procedures to verify the daily accuracy of receipts and file put away reports.
• Works with Engineering to create accurate quotes.
• Create, edit or assist with new forms and Statements of Work.
• Performs other related duties as assigned by management.

QUALIFICATIONS

• High school diploma or equivalent.
• Proficient on Microsoft Excel.
• Ability to learn and become proficient on TrulinX Operating Systems (ERP).
• Remain calm and professional in stressful situations.
• Friendly, courteous, service-oriented, and flexible and enjoy working with a variety of staff.
• Detail-oriented and work effectively under pressure while meeting all applicable deadlines.
• Basic mechanical know-how: ability to learn about a product, its purpose and function. Ability to learn and use basic hydraulic, electronic, and power transmission terms.
• Accurate data entry.
• Commitment to excellence and high standards.
• Excellent written and oral communication skills.
• Strong organizational, problem-solving, and analytical skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• ISO9001:2015 Quality Management experience or knowledge.
• Acute attention to detail.
• Proven ability to handle multiple projects and meet deadlines.
• Strong interpersonal skills.

COMPETENCIES

• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand.
• Frequently required to walk.
• Continually required to sit.
• Continually required to talk or hear.
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.