Purchasing Coordinator | Part-Time | University of Houston Athletics

About the Role

The Purchasing Coordinator is responsible for assisting with facilitating the acquisition of goods, services, and materials necessary for OVG's facility operations. This role serves as an additional point of contact, liaising between internal departments to understand their needs and external vendors to source and secure the required items. They help ensure that all purchasing activities are managed and executed efficiently from request to delivery. This position supports the University of Houston Athletics Department’s goal of providing operational excellence through consistent, cost-effective, reliable maintenance and service.

Responsibilities

• Help review purchase requisitions from internal departments to ensure accuracy, completeness, and compliance with company policy.
• Provide technical support and ensure procurement functions can be used in the application (COUPA) for the purchasing process.
• Assist with identifying, researching, and evaluating potential suppliers to compare pricing, quality, and delivery capabilities.
• Prepare and issue purchase orders to vendors, ensuring all terms and conditions are clearly specified.
• Serve as a point of contact for vendor communications, addressing inquiries and resolving order-related issues.
• Track and monitor the status of open orders to ensure timely delivery and coordinate with receiving departments.
• Maintain all procurement documentation, including contracts, purchase orders, and supplier records.
• Assist in reconciling invoices with purchase orders and delivery receipts to resolve any billing discrepancies.
• Help monitor inventory levels of materials and supplies to determine when reordering is necessary.
• Assist leadership teams with administrative projects and departmental initiatives.
• Assist the Finance department with contacting new vendors to arrange for signup into our payment portal.
• Help guide vendors through our payment process.

Qualifications

• 1–2 years in purchasing, accounts payable, or procurement support; retail or sourcing experience is a plus.
• High School diploma or equivalent.
• Proficiency with Microsoft Office (Excel, Word, Outlook), procurement software, and basic data analysis.
• Strong communication, organizational, and problem-solving abilities; initiative and ownership of responsibilities.
• Experience in an arena, stadium, theater, convention center, hotel, or other public assembly facilities is a plus.
• Knowledge of, experience in, and/or strong interest in athletic events is preferred.
• Ability to work a flexible schedule based on event needs, including nights, weekends, and holidays as needed.

Pay

This role pays an hourly rate of $16.00 - $18.00.

Benefits

• 401(k) Savings Plan
• 401(k) matching

This position will remain open until December 31, 2026.