Purchasing Coordinator

About the role

We are looking for a self-motivated, detail-oriented individual to join our fast-growing company. This is a full-time, onsite position based in Waller, TX, five days a week. The ideal candidate is a strong multitasker who adapts quickly to change, communicates well, and brings advanced Excel skills to the table. This position reports to the Purchasing Manager who oversees all inbound raw materials to hit sales goals.

Responsibilities

• Receiving, scanning, and archiving Purchase Orders and receiving documents
• Recording vendor quotes
• Managing vendor item properties
• Confirming, updating, and reconciling Purchase Orders to match inbound shipments
• Reconciling and managing confirmations from vendor to custom orders
• Managing grow libraries
• Preparing planning worksheets
• Submitting and finalizing claims to vendors
• Forecasting planned programs
• Creating and filing landscape bookings
• Working with contract grower partners to ensure product quality and claim windows are adhered to
• Efficiently utilizing AI tools to assist with identifying variances; training provided
• Ensuring all Purchase Orders are completed and finalized prior to receiving tags being issued
• Writes and sends Purchase Orders to vendors
• Checks delivered items against packing slips
• Communicates directly with vendors to resolve delivery delays or shortages
• Tracks shipments and coordinates logistics across different internal teams
• Working with internal teams to assist with the end of day dock paperwork
• Working with inventory coordinator in ensuring planting screen accuracy and tagging incoming plug shipments

Requirements

• Minimum 3 years of work experience; supply chain experience helpful
• Prior experience in a Purchasing Coordinator or Buyer Coordinator role preferred
• Bachelor's degree preferred but not required
• Strong multitasking skills with the ability to manage competing priorities, adapt quickly to changing plans, and stay effective in a fast-paced environment
• Strong written and verbal communication skills
• Proactive management approach — ability to look ahead, anticipate needs, and address potential issues before they arise
• Advanced proficiency in Microsoft Excel required
• No prior horticulture experience required

Benefits

• Health and dental insurance
• 401(k) retirement plan

Pay

Salaried position — $50,000 to $60,000 annually, commensurate with experience

Schedule

• Full-time, Monday–Friday, 8:00 AM – 5:00 PM

Working Conditions

• Work location: Onsite only — 31887 Berry Lane, Waller, TX 77484 (5 days per week)
• Work environment: 80% office-based environment; 20% walking the receiving and greenhouse areas to monitor and ensure vendor quality
• No regular travel required