Purchasing Coordinator

Purpose of the role

MHIRJ’s network of service centers, support offices and parts depots are positioned in important aviation hubs in the U.S. The Purchasing Coordinator supports MHIRJ’s Indirect Goods & Services procurement by managing purchase requisitions, sourcing needs, and invoice approvals across our U.S. service centers. This role serves as the key point of contact for IGS processes, ensuring operational needs are met efficiently, budgets are respected, and issues are resolved quickly. Working closely with Finance, Operations, and Material Logistics, the coordinator drives cost-effective purchasing, maintains strong communication, and keeps workflows moving to prevent business interruptions.

Daily responsibilities

• Collaborate with business requestors to define technical requirements, statements of work (SOW), and procurement needs to support the development of optimal sourcing strategies.
• Oversee, prepare, and manage purchase requisitions within SAP S/4HANA, including monitoring status and ensuring timely progression through approval workflows.
• Maintain effective communication with suppliers and internal stakeholders across Operations, Finance, and Material Logistics.
• Review internal and external documents (i.e. SOW, technical requirements, Supplier quotes, etc.) and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications to properly maintain accurate purchase requisitions in SAP.
• Manage invoice follow-up and approval processes, ensuring timely resolution of discrepancies and alignment with Accounts Payable requirements.
• Conduct RFIs, RFPs, and RFQs for low to medium complexity requirements, including data analysis, supplier evaluation, and recommendation of sourcing decisions.
• Identify process improvement opportunities by analyzing current workflows, tools, and reporting practices; recommend and implement enhancements to improve efficiency and data integrity.
• Collaborate with Tucson and West Virginia teams to ensure standardization and consistency of procurement processes and adherence to IGS policies across sites.
• Prepare reports, analyses, and presentations using Microsoft Office tools and SAP data.
• Lead or support negotiations of low-complexity commercial agreements with suppliers.
• Proactively escalate urgent issues impacting operations, invoices, or supplier performance to business stakeholders and Finance leadership.
• Act as a subject matter expert (SME) and primary point of contact for indirect procurement processes, including requisitions, sourcing, and invoice approvals.

Requirements

• Minimum 2 years of experience in procurement, finance, accounts payable, or a related field.
• Strong analytical, organizational, and problem-solving skills.
• Hands-on experience with ERP systems, preferably SAP S/4HANA.
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint).
• Able to manage multiple priorities in a dynamic and fast-paced environment.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across functions and organizational levels.
• High level of professionalism and commitment to confidentiality when handling sensitive business and vendor information.

Work Environment

• Position requires full-time presence at our Tucson AZ facility with on-site collaboration essential to role success