Purchasing Coordinator

About the role

The primary responsibility of the Purchasing Coordinator is to organize, purchase, and track materials and supplies needed to ensure the successful completion of projects. This role requires a strong problem solver and communicator who demonstrates diligence and urgency when responding to both customers and peers.

Responsibilities

• Purchasing & Materials Coordination:
  • Order materials and supplies efficiently, ensuring accuracy and timely delivery prior to scheduled installation.
  • Cook with vendors to determine product availability, pricing, and terms of sale.
  • Analyze product and delivery systems to assess present and future material availability.
  • Coordinate homebuyer material approvals with Design, when applicable.
  • Ensure samples are available for designers and customers, when applicable.
  • Organize and schedule material returns with suppliers as needed.
• Systems, Reporting & Documentation:
  • Utilize ERP systems for placing orders, tracking materials, gathering information, and troubleshooting issues.
  • Run, address, and complete daily purchasing and material reports.
  • Ensure all required daily activities are completed accurately and in a timely manner with minimal supervision.
  • Handle higher-volume locations and complex purchasing activity, as applicable.
• Process Improvement & Issue Resolution:
  • Make informed decisions related to purchasing activities and escalate issues when necessary.
  • Conduct root cause analysis on purchasing or material issues and recommend areas of improvement.
  • Take on special projects and support continuous improvement initiatives.
• Training & Collaboration:
  • Assist with and conduct training for Purchasing Associates, as needed.
  • Attend all required meetings and trainings.
  • Work collaboratively with internal teams including Design, Operations, and Field partners.

Qualifications

• High school diploma or general education degree (GED) required; Associate’s or Bachelor’s degree preferred.
• One or more years of related purchasing, materials, or supply chain experience; higher levels of experience support increased responsibility.
• Material resource planning and/or production control experience with Systems Application Process (SAP).
• Bilingual experience preferred, but not required (English/Spanish).
• Thorough knowledge of products used by the company as they relate to product installation.

Skills & Competencies

• Technical & Analytical Skills:
  • Working knowledge of internet-based tools, spreadsheet and word processing software, and order processing systems.
  • Basic technology skills, including MS Office Suite.
  • Strong organizational skills to ensure accurate tracking of ordering and production information.
  • Ability to perform in a fast-paced, deadline-driven environment.
• Communication & Decision-Making:
  • Strong professional-level verbal and written communication skills.
  • Ability to negotiate agreements between parties with different perspectives.
  • Interpersonal skills to develop and maintain professional working relationships with builders, vendors, and internal teams.
  • Ability to proactively identify, analyze, address, and resolve problems, conflicts, and issues.
  • Exhibits sound and accurate judgment; explains reasoning for decisions, includes appropriate stakeholders, and makes timely decisions.
• Work Style & Accountability:
  • High level of time management skills with the ability to prioritize and manage workload effectively.
  • Ability to work independently while collaborating within a team environment.
  • Demonstrates accountability, adaptability, and commitment to quality and service.