Purchasing Coordinator

About the role

The Purchasing Coordinator at Heritage Family of Companies, serving the Company's Business Customers, plays a pivotal role in ensuring the efficient procurement of materials to support operational excellence and customer satisfaction. This role is responsible for generating and managing purchase orders, maintaining accurate purchase order data, and expediting orders to meet demand while fostering strong relationships with branches and vendors.

Responsibilities

• Cook up and execute the generation and placement of purchase orders in alignment with branch requirements, ensuring timely and accurate processing to support operational efficiency.
• Maintain and update purchasing data within spreadsheets and system notifications, ensuring accuracy and accessibility of information for relevant stakeholders.
• Proactively engage with suppliers to confirm purchase order acknowledgments, and diligently track shipping schedules and anticipated receipt dates to mitigate supply chain disruptions.
• Actively address and resolve aged open items with suppliers, optimizing order fulfillment timelines and enhancing vendor relationships.
• Collaborate effectively with location managers and the accounts payable team to ensure seamless closure of purchase orders for timely payment processing.
• Exhibit meticulous attention to detail in reviewing and tracking product levels and allocations, safeguarding against inventory discrepancies and optimizing stock availability.
• Utilize Excel and Microsoft Office Suite proficiently, applying advanced formulas and formatting techniques to streamline purchasing operations and reporting tasks.
• Foster a strong team-oriented environment, leveraging excellent customer service skills to support internal and external partners in achieving collective purchasing objectives.

Requirements

This role is an in-house position located in Louisville, Kentucky. The responsibilities require prolonged periods of sitting and working at a computer workstation, which includes typing, data entry, and viewing a computer screen. The position also necessitates the ability to communicate effectively in person and via telephone and email, ensuring clear and professional interactions with colleagues and vendors.

Qualifications

• High School diploma or equivalent required.
• Bachelor’s degree is an advantage.
• Demonstrated experience in purchasing or a related field.
• Proven track record of working effectively under occasional deadline pressure while maintaining attention to detail and accuracy.
• Proficient in Microsoft Excel and Microsoft Office Suite (including the utilization of formulas and formatting tools).
• Familiarity with Agility software is considered a plus.
• Strong written and verbal communication skills with a professional demeanor.
• Excellent customer service orientation and ability to interact with suppliers and team members effectively.
• Proven ability to manage time efficiently, coordinating multiple tasks and assignments promptly.
• Strong team player demonstrating excellent work ethic and integrity.

Skills

• Advanced Excel capabilities, including pivot tables, VLOOKUP, and macros.
• Effective communication and problem-solving skills.
• Time management and organizational skills.
• Relationship management and negotiation skills.

Benefits

Competitive weekly/bi-weekly pay, discretionary bonuses, 401(k) with company match, Employee Stock Purchase Plan, paid time off (vacation, sick, volunteer, holidays, birthday, floating), medical/dental/vision, flexible spending accounts, company-paid life and short-term disability, plus optional long-term disability, and additional life insurance.

Pay

Competitive salary based on experience and qualifications.

Schedule

Full-time position with flexible hours to accommodate the needs of the business.