Purchasing Coordinator

About the role

The Administrative Support Coordinator I provides administrative and operational support for purchase order and invoice processing, customer service functions, and general office coordination. The incumbent performs a full range of clerical and administrative support duties requiring knowledge of university procedures, attention to detail, and the ability to coordinate multiple workflows in a high-volume environment.

Responsibilities

• Provides administrative and operational support for purchase order and invoice processing, customer service functions, and general office coordination.
• Independently performs a full range of clerical and administrative support duties requiring knowledge of university procedures, attention to detail, and the ability to coordinate multiple workflows in a high-volume environment.
• Reviews invoicing and work order data to make accurate determinations.
• Communicates clearly orally, in writing, and in presenting standard information.
• Works effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.
• Handles complex projects utilizing organizational skills to independently plan, prioritize, and coordinate and support a team-based work environment.
• Drafts and composes documents, reports, and correspondence.
• Serves as a resource to staff and the community in responding to inquiries and providing detailed information.

Requirements

• Equivalent to the completion of a high school program or technical/vocational program.
• Three years of progressively responsible general office administrative experience.

Qualifications

• Knowledge of standard office methods, procedures, and practices, including principles of customer service.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Working knowledge of purchasing practices and procedures.
• Office systems and the ability to use a broad range of technology and systems (Microsoft Office Suite, Google Apps).
• Interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
• Review invoicing and work order data to make accurate determinations.
• Clearly communicate orally, in writing, and in presenting standard information.
• Interpersonal skills to work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.
• Perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Create and maintain program files and records and provide data for review in developing and implementing strategies and activities.
• Demonstrate ability to handle complex projects utilizing organizational skills to independently plan, prioritize, and coordinate and support a team-based work environment.
• Draft and compose documents, reports, and correspondence.
• Serve as a resource to staff and the community in responding to inquiries and providing detailed information.

Skills

• Interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
• Review invoicing and work order data to make accurate determinations.
• Clearly communicate orally, in writing, and in presenting standard information.
• Interpersonal skills to work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.
• Handle complex projects utilizing organizational skills to independently plan, prioritize, and coordinate and support a team-based work environment.
• Draft and compose documents, reports, and correspondence.
• Deal appropriately with confidential information and exercise good judgment on sensitive matters.
• Promote a positive and service-oriented collegial work environment and serve as a resource to students, faculty, staff, and the community in responding to inquiries and providing detailed information.

Benefits

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.

Pay

Average anticipated hiring salary: $4,047 per month

Schedule

This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Department Summary

Fresno State Facilities Management is committed to providing a safe, efficient, and sustainable environment that supports the operational needs of our campus community.

Deadline & Application Instructions

Applications received by June 21, 2026 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following:

• their most recent resumé/vitae,
• a cover letter that addresses their specific qualifications and interest, and
• contact information for three professional references.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment.

Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code.

This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.