Purchasing Clerk

Primary Responsibilities

• Place orders on a timely basis for purchases of materials and supplies
• Prepare complete and accurate purchase orders on company ERP
• Accurately receive materials from deliveries, confirm item receipt in the ERP
• Modify preexisting POs if necessary to reflect tax adjustments or pricing changes
• Assist accounting with invoice discrepancies
• Expedite delivery of goods to users
• Maintain necessary inventory levels non paper materials
• Aid in the set up/location of spare parts inventory items
• Be familiar with standard products used and research sources of supplies for highest quality, best value for money, best terms, etc.
• Establish vendor files and inventory control records
• Aid in the setup of and maintain new vendors and subcontractors
• Schedule/expedite non manufactured item shipping, such as materials returns, materials transfers to other location
• Maintain price records and handle discrepancies as they arise
• Inform management of upcoming price increases, improved product availability, and economical alternatives
• Aid General Manager (and/or Controller) with purchases as needed, including capital equipment
• Aid with Month End inventory counts
• Occasionally operate fork lift

  Required Skills

  • Strong communication skills – oral and written
  • Proficient with Microsoft Office Suite (Word, Excel, etc.)
  • Solid math skills including ability to calculate figures and amounts such as discounts and interest; knowledge of accounting principles
  • Problem solving and critical thinking
  • Highly organized, self-starter, work well under pressure

  Physical Demands

  • Employee is regularly required to walk, talk and hear
  • Frequently required to sit
  • Occasionally required to stand

  Work Environment

  • This position operates in both an office and a plant environment
  • Exposure to wet, hot and/or humid conditions, and moving mechanical parts, and airborne particles
  • The noise level in the plant is usually loud