Purchasing Clerk

Overview

The Purchasing Clerk is responsible for all production-related purchasing of supplies. This individual must have strong communication and organizational skills in supporting the Controller and accounting team.

Primary Responsibilities

• Place orders on a timely basis for purchases of materials and supplies
• Prepare complete and accurate purchase orders on company ERP
• Accurately receive materials from deliveries, confirm item receipt in the ERP
• Modify preexisting POs if necessary to reflect tax adjustments or pricing changes
• Absorb invoice discrepancies
• Expedite delivery of goods to users
• Maintain necessary inventory levels non-paper materials
• Aid in the set up/location of spare parts inventory items
• Be familiar with standard products used and research sources of supplies for highest quality, best value for money, best terms, etc. for presentation to management when/if needed
• Establish vendor files and inventory control records
• Aid in the setup of and maintain new vendors and subcontractors
• Schedule/expedite non-manufactured item shipping, such as materials returns, materials transfers to other location
• Maintain price records and handle discrepancies as they arise
• Inform management of upcoming price increases, improved product availability, and economical alternatives
• Aid General Manager (and/or Controller) with purchases as needed, including capital equipment
• Aid with Month End inventory counts
• Occasionally operate fork lift

Education And Experience

• High school diploma or GED required, college degree preferred
• Two+ years’ purchasing experience, preferably in a manufacturing environment
• SAP experience and Maintenance inventory software experience preferred
• Experience in the corrugated box industry preferred

Required Skills

• Strong communication skills – oral and written
• Proficient with Microsoft Office Suite (Word, Excel, etc.)
• Solid math skills including ability to calculate figures and amounts such as discounts and interest; knowledge of accounting principles
• Problem solving and critical thinking
• Highly organized, self-starter, work well under pressure

Physical Demands

• Employee is regularly required to walk, talk and hear; frequently required to sit; and occasionally required to stand.
• Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work Environment This position operates in both an office and a plant environment. Therefore, exposure to wet, hot and/or humid conditions, and moving mechanical parts, and airborne particles. The noise level in the plant is usually loud.