Purchasing Assistant

About the role

The Purchasing Assistant provides administrative support to the Purchasing team and assists with a variety of functions critical to the efficient operation of the department.

Responsibilities

• Create, maintain, and track purchase orders and related purchasing documentation.
• Communicate with vendors to obtain order updates, acknowledgements, pricing, and required certifications.
• Monitor order status, expedite deliveries, and assist with resolving purchasing issues.
• Prepare and maintain purchasing reports, records, and files to ensure accurate and efficient operations.
• Collaborate with internal teams and assist with special projects and process improvement initiatives as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent
• 1-3 years of administrative, office support, or purchasing support experience in a professional business environment preferred
• Proficient in Microsoft Office Suite, particularly Excel and Word
• Strong organizational, time management, and communication skills
• Able to manage multiple priorities in a fast-paced environment
• Detail-oriented with a high degree of accuracy and follow-through
• Able to work independently and as part of a team
• Strong problem-solving skills and a customer service mindset