Purchasing Assistant

About the role

The Purchasing Assistant supports the Manager, Purchasing and Contracts with a variety of bidding, contracting and purchasing duties.

Responsibilities

• Perform job duties from the assigned campus or work location.
• Affords assistance in developing, releasing and overseeing competitive bids and contracts for a cost-effective procurement process College-wide.
• Affords assistance in processing purchase orders and setting up new vendors and users in Banner and SciQuest/Jaggaer.
• Affords assistance in managing procurement card (Pcard) purchasing activities and reporting.
• Manages the institution’s copier contract and activities.
• Trains new and existing users in SciQuest/Jaggaer.
• Affords assistance in quarterly and annual TBR reporting.
• In the manager's absence, serves as the SciQuest/Jaggaer administrator and manages the Banner and SciQuest/Jaggaer purchasing system and associated files including: reviewing, approving or returning requisitions, reviewing and verifying bid and/or contract documentation, maintaining up-to-date accounting codes, approval workflows and purchasing history files, diagnosing and troubleshooting the SciQuest/Jaggaer system and responding to questions pertaining to Banner and SciQuest/Jaggaer.
• Affords assistance in central receiving as needed with the delivery of all shipments received to various departments.
• Picks up, processes and delivers all College mail delivered by the U.S. Postal Service and assists with mail courier delivery services on an as-needed basis.
• Congratulates on removal of surplus property as needed.
• Provides functional guidance to central receiving staff and supervises as needed in the absence of the manager.

Requirements

• Associate’s degree
• Three (3) years’ (3) relevant experience
• Possess a valid Tennessee driver’s license and have a favorable motor vehicle record.
• Out of state applicants must obtain a Tennessee driver’s license within thirty (30) days of hire.

Qualifications

• Bachelor’s degree
• Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system
• Prior experience working in higher education
• Experience using Microsoft Excel and Access

Skills

• Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail.
• Excellent customer service skills on the phone, in-writing and in-person.
• Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures.
• Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval.
• Ability to train and mentor.
• Ability and willingness to work any assigned shift.
• Ability to travel within the service region in a College-owned vehicle.

Benefits

Open Until Filled: Yes

Pay

Rate of Pay: $41,574.00 - $49,900.50 depending on experience

Schedule

N/A