Purchasing Assistant

Location: Fort Worth, TX 76134 (Onsite)

About the role

The Purchasing Associate ensures equipment and materials are ordered accurately and delivered on time to support audio/video (AV) installation projects. As the primary purchasing contact, this position manages vendor orders, tracks deliveries, maintains purchasing records, and communicates updates across multiple departments. Success requires strong organization, attention to detail, and consistent adherence to established procedures in a fast-paced environment. This temporary assignment supports purchasing operations while a permanent replacement is recruited.

Responsibilities

• Manage equipment purchasing and purchase orders across multiple projects, verifying model numbers, pricing, availability, and delivery schedules to meet project deadlines.
• Maintain vendor relationships, negotiate pricing and discounts, resolve order discrepancies, and track shipments, backorders, and discontinued products.
• Update vendor price lists, purchasing records, and inventory information; monitor warehouse stock levels and coordinate replenishment.
• Communicate order status and purchasing priorities with project managers, design teams, operations, accounting, and leadership; escalate delays and cost concerns promptly.
• Coordinate with the Controller on purchasing budgets and cash flow requirements while providing general office administrative support.

Requirements

• Experience in purchasing, procurement, or purchase order management, preferably involving technology equipment, electronics, or AV products.
• Proficiency with QuickBooks Desktop (not QuickBooks Online) and Microsoft Excel, including accurate data entry, order tracking, and purchasing documentation.
• Strong organizational skills, attention to detail, vendor communication, and ability to independently manage competing deadlines while following documented procedures.

Skills

• QuickBooks Desktop – Purchase orders, purchasing records, and vendor transactions
• Microsoft Excel – Purchasing spreadsheets, inventory tracking, and reporting
• Microsoft Teams – Internal coordination and communication
• Jetbuilt – AV industry proposal, estimating, and equipment management software
• Microsoft Outlook and Word – Vendor correspondence and administrative documentation

Preferred Skills

• Purchasing experience in the audiovisual (AV), electronics, technology integration, or commercial installation industries.
• Familiarity with Jetbuilt or similar AV estimating and project proposal software.
• Experience managing vendor negotiations, inventory controls, purchasing budgets, and multiple simultaneous project schedules.

Pay

$30–$35 per hour

Schedule

Full-time, Monday–Friday; specific hours to be confirmed. Employment Type: Temporary, W-2, with benefits. Start Date: As soon as possible.