Purchasing Assistant

CS Automation, an automation and value-add distributor in Ontario, NY, is a fast-growing, ISO 9001 Certified company offering room for advancement in a stable and friendly work environment. The culture is built around highly skilled, forward-thinking, and customer-centric individuals, with management fostering both company and employee growth.

About the role

This part-time position supports the Purchasing Manager and Customer Service Manager in fast-paced daily operations. Hours and days are yet to be determined.

Responsibilities

• Run weekly overdue purchase order reports and follow up on flagged late items; contact vendors for updates and shipment tracking.
• Run weekly expedite reports to identify items where expected delivery dates exceed customer requirements; work with vendors to expedite and consult outside sales for alternate parts.
• Monitor the receipts issues log daily, notifying vendors of shortages, incorrect products, or defects; coordinate returns, quarantine inventory, and resolve issues with warehouse staff.
• Monitor the non-conforming portal for new issues and take appropriate action.
• Fulfill customer requests for Certificates of Conformance (C of C) and related documentation.
• Assist the Purchasing Manager with inventory management projects and tasks.
• Receive cross-training and develop skills in the customer service department to support peak demand periods.

Requirements

• Minimum of a High School Diploma or equivalent; Associate Degree or higher preferred.
• 1 to 3 years of supply chain experience.
• Strong computer skills, including high proficiency in Excel.
• Ability to learn and apply new information quickly.
• Ability to thrive in a fast-paced, ever-changing environment.
• Professional, timely, and effective verbal and written communication.
• Ability to build rapport and relationships with vendors and coworkers.
• Strong organizational skills, including managing and prioritizing multiple competing tasks.
• Ability to work independently and self-manage.

Skills

• Experience with Prophet 21 or comparable ERP systems is a plus.
• Advanced Excel skills are desirable.
• In-depth knowledge of purchasing functions, inventory, and supply management systems is beneficial.

The Qualified Candidate Is

• Reliable
• Initiative-taking
• Detail-oriented
• Comfortable working both independently and with a team

Benefits

• Medical and prescription coverage, including a high-cost specialty drug program (potential for $0 cost).
• Surgery and imaging program (potential for $0 cost).
• Dental and vision insurance.
• Company-paid life insurance.
• Company-matched 401(k).
• Paid vacation and 10 paid holidays (including your birthday).
• On-demand pay (any day can be payday).
• $2000 perfect attendance bonus.
• $500 employee referral bonus.
• $500 wellness visit drawing.
• Gym membership credit.
• Short- and long-term disability.
• Tuition reimbursement and internal training opportunities.
• Additional benefits not listed.