Purchasing Assistant

About the role

The Purchasing Assistant will hold an integral role within our organization. Project teams and the warehouse will rely on this person to ensure materials are ordered accurately, lead times are confirmed, and materials are available at the time of installation. This is a high-volume position that requires intense focus, a high degree of organization, and a solid understanding of our business.

Responsibilities

• Communicate with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, and estimated times of delivery.
• Prepare and review purchase orders for accuracy.
• Confirm all quantities with suppliers after issuing POs.
• Send POs to suppliers; monitor and expedite orders when required.
• Monitor lead times to ensure orders are received as close to the time of need as possible.
• Track timeframes as necessary.
• Own the Material Status reporting relied upon by Project Management and clients, exercising judgment about what information is material to communicate and when to flag schedule risk.
• Order and coordinate delivery of containers to our facility as required.
• Ensure notes are entered in the purchasing system regarding pricing, conversations, emails, etc., for reference and reconciliation later.
• Process claims as needed for returns and damages.
• Source other suppliers’ materials and pricing as necessary to ensure product availability.
• Evaluate and select freight and transportation methods—ground, rail, air, container—weighing cost against delivery requirements and authorize the chosen option.

Requirements

• High School Diploma or GED.
• 1+ years of experience in purchasing, procurement, inventory, or order entry.
• Flooring industry experience.
• Proficient in Microsoft Office (especially Excel; PowerPoint a plus).

Skills

• Strong organizational and time management skills.
• Patience to deal with interruptions while maintaining focus to avoid mistakes.
• Flexible; willing to work with requests throughout each day as job needs dictate.
• Customer-centric with a desire to exceed expectations.
• Ability to communicate effectively with internal stakeholders and external suppliers.
• Ability to see a job or project through to final completion.
• Strong written and verbal communication skills.
• Functions well independently but has a positive, team-first attitude and mindset.

Working Conditions

Associates work in an office environment.

Pay

$55,000 - $65,000 per year.