Purchasing Assistant

About the role

Farmingdale State College seeks a self-motivated and team-oriented individual to join our Procurement Office as a Purchasing Assistant. This position reports to the Purchasing Manager.

Responsibilities

• Oversee and coordinate the Visa Procurement Card (P-card) program, including the timely collection of all P-card statements and supporting documentation;
• Ensure expenditures comply with New York State and SUNY procurement guidelines;
• Follow-up with the campus community regarding missing documentation;
• Prepare purchase orders and process requisitions, including assisting with New York State contract purchases, vendor quote solicitations, and the formal bidding processes;
• Aid the campus community in expediting and resolving procurement issues;
• Enter vendor W-9 information into the State Financial System;
• Train campus personnel on entering requisitions and certifying procurement card statements;
• Provide general phone support and perform overall office administrative functions.

Requirements

• Minimum qualifications: Bachelor's degree
• Strong demonstrated experience using MS Excel, Word, and PowerPoint
• Excellent interpersonal, written, and verbal communication skills
• Strong organizational and multi-tasking skills

Preferred Qualifications

• Experience in higher education, preferably in a SUNY school
• Knowledge of NYS procurement policies and procedures
• Proven ability to operate independently and/or under minimal supervision
• Graduate of Farmingdale State College