Purchasing Assistant

Purchasing and Order Management

• Auxiliary to the purchasing agent, assist in creating and processing purchase orders.
• Assist with resolving issues related to shortages, back orders, damaged material, incorrect shipments, or returns.
• Maintain supplier contact information.
• Support supplier compliance with company purchasing policies.
• Aid the accounting department in setting up new suppliers in the accounting system.

Material Tracking & Receiving

• Gather and confirm all delivery tickets and packing slips are received from the field and warehouse, and coordinate with the Administrative Assistant for processing.
• Maintain a backorder log and prepare weekly reports to project managers and the purchasing agent.
• Assist project managers in monitoring and updating their material matrix.

Equipment Rentals

• Enter purchasing data for equipment rentals into PowerPurchase.
• Ensure rentals are coded correctly to jobs, phases, and cost codes.
• Track and confirm all purchase orders are routed to the appropriate approvers and confirm the purchase orders are approved in a timely manner.
• Track all rentals from initial requisition date to call off date.
• Receive, scan, and upload supplier invoices into pVault.
• Update purchase orders with corrections, changes, additions, and notes.
• Reconcile monthly statements from rental suppliers confirming all rental invoices are processed in a timely manner.
• Cook up call offs with field foreman, project managers, and rental suppliers.
• Aid project managers in monitoring and updating their equipment rental matrix.

Ability to Work

• Adhere to the prescribed Monday through Friday, 8am to 5pm work schedule.
• Ability to work overtime and weekends as needed.

Qualifications

• 1–3 years of purchasing experience in the electrical or construction industry.
• Proficiency in procurement and invoicing software and Microsoft Excel.
• Knowledge of electrical materials and construction workflows.

Preferred Education And Experience

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands of this position are those associated with working in a typical office environment. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to job sites, or to attend department events/training. Work Environment While visiting field locations, the employee may be required to work outdoors, be exposed to wet and/or humid conditions; moving mechanical and electrical parts; high, precarious places; dust, fumes or airborne particles; toxic or caustic chemicals; outside weather conditions, extended exposure to sunlight; cold and heat; risk of electrical shock and vibration. The noise level in the work environment is usually moderate to loud.

Benefits

CONTRA COSTA ELECTRIC, INC. is and EMCOR company and offers a full benefit package including:

• Medical, dental, vision, and prescription
• 401k with company match
• Paid holidays
• Education assistance

Salary based on experience and qualifications. Salary Range $19.18/hr to $27/hr

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.