Purchasing Assistant - 83093

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. The college's main campus in Cottleville has won architectural awards for its innovative, contemporary design. The Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus in Wentzville will house the Regional Workforce Innovation Center. SCC is a leader in delivering high-quality education in a state-of-the-art learning environment, rooted in a mission of academic excellence, student success, workforce advancement, and lifelong learning within a global society.

Responsibilities

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.
• Converts online requisitions to purchase orders; issues and distributes purchase orders to appropriate purchasing staff for authorization; distributes signed purchase orders to vendors and appropriate College departments.
• Reviews requisitions that do not require a competitive process and verifies pricing, terms, and conditions.
• Authorizes, approves, and issues purchase orders following individual levels of delegated authority based on College policies and purchasing procedures.
• Expedites purchase orders by verifying with vendors the status of delivery of goods ordered and purchased by the College and reporting the information to the appropriate department.
• Maintains and updates a database of College contracts; follows up on expiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9s, and contract renewals for Buyers and the Director of Purchasing.
• Provides continuity of administration within the Purchasing Department by assisting other staff as necessary.
• Maintains a general purchasing filing system for requisitions, purchase orders, bids, certificates of insurance, contracts, vendor performance, vendor catalogs, general correspondence, and related logs.
• Serves as backup for other department positions as needed.

Requirements

• Associate’s degree and 1–2 years of related experience, or three or more years of related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies, and vendors.
• Skill in the use of personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints, concerns, and problems in a timely manner.