Purchasing and Administrative Support Specialist

Responsibilities

• Request customer purchase orders to ensure accurate records.
• Review work orders and pre-invoices while requesting purchase orders to verify accuracy and identify discrepancies.
• Collaborate with billers to address any errors, returning items as needed for corrections.
• Assist the Accounts Payable department by answering phone inquiries professionally and efficiently.
• Create purchase orders and place orders via email or phone.
• Process payments for purchases using the company credit card.
• Provide coverage for the front desk and phone lines when needed.
• Update and maintain shared Excel spreadsheets, including purchase orders, customer contact information (name, email, phone number), and other relevant data.
• Identify discrepancies within spreadsheets and ensure accuracy at all times.
• Leverage strong problem-solving abilities to handle challenges effectively.
• Maintain exceptional organizational skills to manage data, requests, and deadlines efficiently.

Qualifications

• Proven ability to work independently while maintaining high levels of organization and attention to detail.
• Solid proficiency in Excel and the ability to work with shared spreadsheets.
• Excellent verbal and written communication skills, with a professional demeanor and ability to interact with diverse stakeholders.
• Strong time management skills and dependability, ensuring punctual attendance and consistent performance.
• Prior experience in order management, accounts payable, and administrative duties is a plus.