Purchasing Agent I

Responsibilities

• Oversees and provides technical assistance to staff in the procurement of goods and non-professional services.
• Affords assistance with the establishment of personal service contracts for professional services, including the request for proposal, competitive negotiation, and award processes, and/or complex requisitions for technical non-professional services that exceed the assigned Small Purchase Authority for approval by the Finance and Administration Cabinet.
• Affords assistance with the evaluation and negotiation processes of proposals.
• Maintains purchases made for conformity with the Model Procurement Code (KRS 45A).
• Reviews, audits, and approves procurement documentation and/or eMars documents for compliance with laws, regulations, and policy.
• Receives invoices, audits for accuracy, and makes assigned payments.
• Creates invoices and bills for DJJ provided services.
• Provides technical assistance to management and staff concerning procurement law, regulation, and policy.
• Maintains oversight of agency purchasing patterns and researches issues.
• Collaborates with staff to determine needs and determine procurement options for best value.
• Establishes Request for Proposals, Request for Quotes, and Contracts in compliance with KRS 45A, regulation, and policy including from development to eMars execution.
• Scores RFP/RFQ cost proposals.
• Provides technical assistance to Management and staff.
• Completes federal, state, or agency-mandated reports, request for information, projections, policy review and, or, special projects or assignments as needed.
• Completes audits of Youth Activity Funds and other funding sources as assigned to ensure allowable ability of purchases, required documentations, required approvals, and compliance with laws, regulations, and policy.
• Attends meetings and trainings, represents the agency at meetings, and makes presentations as assigned.

Requirements

• Education: Graduate of a college or university with a bachelor's degree.
• Experience, Training, or Skills: Four years of purchasing experience. Substitute Education for Experience: None. Substitute Experience for Education: Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year-for-year basis.
• Certification: Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

Special Requirements

• None