Purchasing Agent

About the role

We are seeking a skilled Purchasing Agent to oversee and administer the procurement process, ensuring the timely and cost-effective acquisition of goods and services that support organizational operations.

Responsibilities

• Create Purchase Orders, place orders with vendors, track and expedite shipments, and monitor approval process within Purchase-to-Pay System.
• Interpret and apply knowledge of procurement regulations, procedures, and policies.
• Perform market research, identify alternative products or services, and obtain or prepare requests for quotations, bids, sourcing, and product substitutions and contracts.
• Maintain clinical equipment list and schedule annual inspections.
• Review proposed contracts and purchase agreements for necessary/acceptable terms and conditions.
• Provide training, technical assistance, and system administration for Purchase-to-Pay System.
• Conduct vendor background and exclusion list verification, including insurance and license verification when needed, and maintain complete records.
• Input vendor data into system and maintain master files in coordination with the Finance team.
• Develop reports to track vendor, department, and category spend and analyze trends.
• Review purchase requisitions for accuracy and completeness, and review or hold requisitions for appropriate approval.
• Track internal Purchase Orders and verify receipts to departments.
• Resolve problems or discrepancies with ordered items and shipments; follow up on back orders and expedite deliveries.
• Audit invoices, packing slips, and check requests and address any issues where cost, quantity, freight, and/or tax terms are not correct.
• Develop and maintain product catalog, account code changes, and other system maintenance within Purchase-to-Pay System.
• Track grant expenditures and keep detailed records as required by each grantor.
• Formulate recommendations for continuous improvement in procurement process and policy, taking into account market demands, regulatory standards, and changes in clinical practice.
• Authorize and review order requisitions and approve invoices and orders for payment.
• Trained in the essential functions and perform tasks of supervisor and substitutes in temporary absence of Director of Purchasing & Facility Development.
• Perform other related duties as assigned by Director of Purchasing & Facility Development.

Qualifications

• Education: Associate’s and/or Bachelor’s Degree highly preferred.
• Related experience in lieu of education will be considered.
• Experience: A minimum of three to five (3-5) years of purchasing experience required.
• Knowledge of electronic Purchasing or Accounts Payable systems is a plus, specifically Basware.
• Computer skills including, Microsoft Word, Excel and Outlook.
• Ability to work independently.
• Ability to communicate effectively; both written and verbal.
• Ability to establish work priorities and meet deadlines.
• Excellent organizational and interpersonal skills are necessary.
• Must be detail-oriented with the ability to multi-task.

Physical Demands/Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand or sit for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds. Travel within the State of Connecticut is required on an occasional basis.

Benefits

CS-HHC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.