Purchasing Agent

Position Highlights

Timely procure materials and labor at the appropriate quality and quantity, with reasonable/low prices, while fostering healthy relationships with trade partners.

Position Responsibilities

• Prepare and distribute bid packages for new communities and/or plan changes.
• Negotiate and award trade partner contracts based on best-qualified bids, including those with optimal pricing, quality, workload capacity, and ability to meet established work schedules.
• Evaluate all bids received to ensure bids are per specs, plan specifics, and include all appropriate details.
• Manage and update master bid list to include current and new trade partners.
• Negotiate and resolve contract changes/issues and price change requests, including effective and good through dates.
• Communicate product and pricing changes to Construction, Sales, Customer Care, Design Studio, and other team members as appropriate.
• Negotiate and track all Model Discounts by trade.
• Analyze and understand vendor/trade partner performance, workload, and market issues to ensure all quality, safety, and job completion requirements are met.
• Team with production/construction on performance management of trader partners.
• Manage construction costs through effective bidding and negotiating of community specifications with trade partners.
• Possess knowledge of appropriate unit costs, unbundling, takeoffs, and estimating.
• Keep abreast of current construction practices, blueprints, structural design, and building codes to ensure proper contracting of trades.
• Understand best practices to gain efficiency and accuracy and champion new products and processes for consideration and implementation.
• Recommend/Develop standard features for all projects (with Purchasing management and brand/division leadership approval) and work with Purchasing, Options, Sales, and Marketing team members (as applicable) to maintain these features.
• Oversee contract administration input and timelines.
• Ensure accuracy of Scopes of Work with all trade partners and vendors.
• Help produce/manage quarterly Purchasing Department reports creation, distribution, and analysis for assigned communities.
• Understand and maintain the National Contract program with Manufacturers and Vendors for each product.
• Interface with architects and structural engineers on product development and innovation.
• Work with the Purchasing Director/Manager to negotiate the base home cost and option costs before total sales prices being finalized. Provide input and help oversee the finalization of Plan Revision Notice pricing.
• Order samples for sales teams, design center, and other subcontractors as needed (i.e. cabinet stain samples for paint subcontractor (for beams, stairs, etc.).
• Work collaboratively with the design studio, sales, construction, customer care, trade partners, and other team members regarding community standards and option issues that arise.
• Keep up with industry trends and research new ideas while being mindful of the end-user - the homebuyer.
• Work collaboratively with TRI Pointe Group National Accounts and Marketing teams.
• Develop and maintain respect and harmony with all team members, trade partners, vendors, and customers.
• Demonstrate a commitment to the Company’s Mission, Vision & Values, and Brand Pillars.
• Exercise initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines, and department parameters.

Position Qualifications

• A High School diploma or equivalent is required.
• BA/BS Degree is preferred, or an equivalent combination of education and experience required.
• 3 or more years of purchasing experience.
• Homebuilder experience preferred.
• Strong organizational skills with the ability to prioritize multiple tasks with high-quality results.
• Detail-oriented with the ability to multi-task while meeting various deadlines.
• Team player with excellent verbal and written skills.
• Strong PC skills required, with a high level of proficiency in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, and MS Outlook), Adobe Pro, and internet-based programs such as Internet Explorer and Google Chrome.
• Prior experience with Corrigo, Enterprise-One/JD Edwards, Sharefile, Docusign, Envision, and Hyphen Solutions preferred.

Physical Requirements

• May be sedentary for extended periods, up to 4 hours per day.
• Moderate repetitive hand use (computer use).
• Visual acuity for reading plans, documents, reports, and computer work.
• Auditory ability to communicate in person, on calls, or in meetings.
• Occasional driving to construction sites.
• Construction site visits may require standing and walking, light lifting and carrying (up to 10 lbs), exposure to outdoor elements, dust, or noise.