Purchasing Administrator

Purchasing Administrator

Successful candidate should have a Bachelor’s degree in accounting or related field and 4+ years of progressively responsible experience in purchasing. Must have strong industry experience for accurate product/service quality assessments, analytical and computer skills, be well organized, have excellent interpersonal, communication and problem solving skills, ability to research suppliers and products, evaluate purchasing needs, negotiate supplier contracts, audit purchases, ability to manage change and resources in a fast-paced environment, be a team player, be a self-starter, have the ability to multi-task and work independently with minimal supervision.

• Locate key suppliers, negotiate the organization’s purchasing agreements to secure advantageous terms and conditions and ensure their products or services meet the organization’s specifications.
• Identify opportunities for group purchasing savings.
• Research into market conditions, quality, and prices for the best deals on products and services.
• Assess vendors and offers with in-person visits, interviews and analysis to assess their quality.
• Source suppliers based on price, availability, necessity, quality and logistical expenses.
• Collaborate with various internal departments within the organization to assess the requirements for goods and services and determine purchase requirements.
• Develop a list of pre-approved items such as dietary, environmental and office supplies.
• Develop budgets and make recommendations based on the organization’s needs.
• Ensure that purchases are completed within budgetary constraints.
• Stay current on business laws affecting procurement in the organization’s industry.
• Develop audit procedures for supplies and equipment stock levels at each department/program level.
• Ensures that the organization is being charged contracted rates by conducting random audits on vendor invoices.
• Audit supplies and equipment stock levels at each department/program level.
• Manage the organization’s fleet.
• Manage the organization’s fleet fuel account.
• Manage the organization’s postage account.
• Manage the organization’s Amazon account.
• Manage the organization’s credit card account.
• Support the accounts payable team resolving disputes with the vendors.
• Participate in accounting projects.
• Maintain and enforce a documented system of procurement policies.
• Provide purchasing analysis and trends for the leadership team.
• Other assignments as deemed necessary.

Qualifications

• Bachelor’s degree in accounting or related field.
• 4+ years of progressively responsible experience in procurement.
• Advanced excel skills.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Long & short term disability
• Discounted auto/home and renters insurance
• 403b - Retirement
• FSA & DSA
• MLA
• Employee Assistance Program
• Bonuses & Referral
• Eligibility for free classes to become a Licensed Counselor or Recovery Coach
• Education days to use towards CEU's
• Free meals at select programs and when available
• Unmatched Leave Time (FT employees can earn up to 3 weeks in first year)