Purchasing Administrator

Seeking a detail-oriented and results-driven Purchasing Agent/Buyer to join the Sherwood, OR team. This role supports manufacturing operations by ensuring the strategic sourcing, negotiation, and timely procurement of materials and services, with a focus on supplier performance management, inventory optimization, and continuous improvement initiatives within a safety-driven culture.

Responsibilities

• Procurement & Sourcing
  • Manage end-to-end procurement activities including requisitions, purchase orders, and supplier coordination within the ERP system (Encompix)
  • Source and evaluate suppliers based on cost, quality, delivery, and reliability
  • Conduct RFQs, quotation analysis, and negotiations for materials, equipment, and services
  • Develop and maintain strong supplier relationships and identify alternative and risk-mitigated supply sources
• Supplier Performance & Relationship Management
  • Monitor and score supplier performance (quality, delivery, responsiveness)
  • Lead supplier issue resolution including non-conforming material returns (RMA process)
  • Collaborate with suppliers on continuous improvement and cost-reduction initiatives
• Inventory & Materials Management
  • Maintain accurate inventory balances and ensure alignment with production demand
  • Establish and optimize min/max levels and Kanban systems
  • Support material forecasting and production scheduling requirements
  • Maintain data integrity within the ERP system (item master, lead times, pricing)
• Cross-Functional Collaboration
  • Partner with engineering, quality, production, and accounting teams to support operations
  • Coordinate engineering changes and supplier communication
  • Resolve invoice discrepancies and support month-end close activities
• Data Analysis & Continuous Improvement
  • Utilize Excel and Power BI to analyze purchasing trends, inventory levels, and supplier performance
  • Generate and improve reporting to drive informed decision-making
  • Identify and implement process improvements across procurement and inventory functions
  • Act as an ERP (Encompix) subject matter resource, supporting system usage and optimization
• Perform other related duties as required

Qualifications

• 3–5 years of procurement, purchasing, or supply chain experience in a manufacturing environment
• Strong negotiation, analytical, and problem-solving skills
• Advanced proficiency in Microsoft Excel (Power BI preferred)
• Experience working with ERP/MRP systems
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Bachelor's degree in Supply Chain, Business, Finance, or related field
• Experience with bill of materials (BOMs), forecasting, and inventory planning
• Knowledge of lean inventory practices (Kanban, JIT)
• Familiarity with supplier performance management programs

Core Competencies

• Strategic sourcing & negotiation
• Supplier relationship management
• Data-driven decision making
• Inventory optimization
• Cross-functional collaboration
• Continuous improvement mindset