Purchasing Administrator

About the role

Dashiell, an operating unit of Quanta Services, is a leading national provider of technical and construction services supporting critical electric infrastructure. The Purchasing Administrator is an entry-level position responsible for assisting in the processing of invoices, lien waivers and/or receivers, and purchase orders (POs), as well as compiling vendor lists for the bid process.

The position will be based in our Houston, Texas office located at 12301 Kurland Drive STE 400, Houston, TX 77034 and will report to Dashiell’s Purchasing Supervisor.

Responsibilities

• Learn and apply corporate standard procurement processes and procedures.
• Prepare subcontracts and follow up to receive appropriate approvals.
• Create and process purchase orders for all project materials, including the application of tax and freight charges as necessary.
• Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
• Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
• Confirm that invoices possess the correct pricing, research any discrepancies, and contact vendors to work through any issues.
• Collect and organize receivers and/or lien waivers from job sites, match to the appropriate invoice or subcontract, and collect signatures for payment authorizations.
• Interact with Project Managers, Construction Managers, other Purchasing Department team members, and the Accounting Department to ensure that all invoices and subcontracts are processed correctly and at the appropriate time.
• Maintain electronic files for all jobs.
• Perform special projects and complete other duties as assigned or requested.

Requirements

• High school diploma or equivalent required.
• Basic understanding of how to use major office equipment.
• Experience using MS Office programs including Outlook, Word, and Excel.
• Good organizational skills, including development of work plans and the ability to multitask.
• Strong interpersonal skills, with the ability to communicate with all levels of the organization.
• Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).

Preferred Qualifications

• Associate’s degree in Supply Chain Management, Accounting, or Business.
• Prior experience in purchasing.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

Work is primarily performed in a climate-controlled office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.

Benefits

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.