Purchase & Materials Administrative Analyst

About the role

The Purch & Matl Adm Analyst sources, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods, and related material through production and inventory processes. The role identifies raw material, component, and related requirements from engineering and production specifications and schedules, ensures all items move through the procurement process (cradle to grave) without issue, and plans and coordinates resulting material movement throughout manufacturing and inventory sequences. In front-end procurement mode, the analyst analyzes data to determine factors affecting price and determines the lowest cost consistent with quality, reliability, and ability to meet required schedules. In back-end procurement mode, the analyst analyzes backlog data, resolves procurement blockages/constraints, and coordinates with functional areas and outside vendors to resolve issues. Responsibilities also include reviewing proposals, selecting or recommending suppliers, analyzing trends, following up on orders placed, approving payment, maintaining necessary records of material movement throughout manufacturing and inventory cycles, and coordinating with production, warehouse, and engineering personnel to ensure appropriate procurement, scheduling, and movement of materials and services.

Responsibilities

• Proposal Support: preparing leadership presentations; gathering and presenting real‑time, team‑wide performance metrics; managing and operating multiple reports via Excel.
• Product Team Support: serving as the primary GSC point of contact for assigned programs; supporting product team, schedule, configuration control, program kick‑off, and program assessment meetings; supporting logistics, receiving, and finance department meetings as the primary GSC point of contact.
• Buyer and Supplier Support: identifying and communicating critical/urgent procurement needs; ensuring timely PO placement and delivery; managing material delivery timelines/expediting status; supporting both front‑end and back‑end procurement efforts; resolving frustrated material/grief notes; supporting invoicing and accounts payable problem resolution with functional teams and buyers; advancing vendor/supplier relations.

Skills

• Excel knowledge (V‑lookups and data analysis)
• Flexibility – ability to work comfortably across very different areas/programs (e.g., solving FOSOV grief notes half the day and working with Finance on accounts payable the other half)
• Time management, planning, and multi‑tasking skills – handling multiple areas with urgent, competing needs and balancing them appropriately
• Problem solving/investigating skills – the majority of the day involves solving issues that lack standard operating procedures or pre‑determined solutions