Pupil Accounting Specialist

Pupil Accounting & State Reporting

• Ensure accurate and timely submission of all pupil accounting reports to MDE, including count day preparation, enrollment verification, and data scrubbing before upload.
• Serve as the liaison between schools and the state for troubleshooting reporting errors and resolving discrepancies.
• Develop and maintain common systems across schools for scheduling, course codes, enrollment packets, and transcripts; train school office staff on proper use.
• Conduct regular audits of student files to ensure compliance with state and federal requirements.
• Attend MDE and state-sponsored trainings and disseminate updates and procedural changes to school personnel promptly.
• Ensure the student information system (SIS) is configured correctly for state reporting downloads and uploads.
• Hold ongoing training sessions with school office staff to build capacity around data entry accuracy, records retention, and reporting compliance (CA-60s and related documentation).
• Serve as backup support for school office managers on pupil accounting functions as needed.

Federal Reporting & Compliance Support

• Accurate reporting for federal programs, including Title I, IDEA, and other grant-related student data requirements.
• Ensure student records and data systems align with federal and state compliance standards, including FERPA.
• Generate and distribute customized reports from the SIS to support internal departments, school leaders, and external reporting obligations.

Data Systems & Training

• Maintain and continuously improve data entry procedures and SIS configuration to support clean, auditable student records.
• Upload benchmark and assessment data and generate meaningful reports to support school-level decision-making.
• Build strong collaborative relationships with school office managers and school leaders to ensure shared understanding of compliance expectations.