Publicity Assistant, Penguin Press (Hybrid)

About the role

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/. Penguin Press is home to award-winning, critically acclaimed, and bestselling authors across fiction and non-fiction, including Zadie Smith, Michael Pollan, Ocean Vuong, Ron Chernow, Celeste Ng, Maggie Haberman, Greta Thunberg, Thomas Pynchon, Steve Coll, Mark Leibovich, Ottessa Moshfegh, Steve Inskeep, Emily Oster, Karl Ove Knausgaard, Alice Waters, Henry Louis Gates Jr., and Elif Batuman, among others. We are seeking a Publicity Assistant to support two senior members of the department, provide general administrative support, and assist with the creation of publicity campaigns for hardcover and trade paperback titles. This is a fantastic opportunity to work with a wide variety of distinguished authors alongside a supportive team. We are focused on looking for creative, fresh, and diverse voices who care about books.

Responsibilities

• Providing general administrative support, including processing book mailings, invoices, billings, and expense reports
• Researching and pitching a broad spectrum of media for authors and their books
• Coordinating travel and logistics for major author tours and creating detailed tour schedules for campaigns
• Drafting press materials, including press releases, pitch and galley letters, and quote sheets
• Liaising with organizations and bookstores to arrange author events
• Responding to calls and e-mails from media, authors, and booksellers
• Communicating internally between the Marketing, Editorial, and Production departments
• Maintaining media clips, press contacts, and detailed logs of publicity projects in an internal database system
• Accompanying authors at events and national media

Qualifications

• Strong interest in literary fiction and serious nonfiction
• Desire to work in publicity and publishing
• Excellent written and verbal communication skills
• Ability to manage multiple responsibilities and support two separate supervisors on their projects in a deadline-driven environment
• Excellent organizational skills and superb attention to detail
• Prompt follow-up skills
• Proven ability to work independently and collaboratively with a team
• Proficiency with Microsoft Word, Excel, and Outlook
• Quick at picking up different computer systems and databases

Benefits

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care