Public Service Specialist I (Receptionist) - Part Time - Juvenile Court (0726)
Coconino County Arizona · Flagstaff, AZ · 1 wk ago
AdministrativePart-time
Nature of Work
This is a part-time position, working 20 hours or less.
Typical Duties
- Answers incoming phone calls, assists customers with court and probation related questions, and directs callers to appropriate parties
- Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer
- Compiles reports and summaries of work
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Processes documents to update and maintain files and records
- Processes and distributes confidential and sensitive documents
- Establishes and maintains complex filing systems
- Composes, formats and types routine correspondence, reports and other documents
- Operates and maintains a variety of office equipment
- Performs complex data entry
- Makes recordings and documentation of proceedings
- Orients and trains other clerical staff
- Coordinates calendars, schedules, meetings, training and travel arrangements
- Maintains account records, cash control, accounts receivable and accounts payable
- Assists other agencies and the public with information forms and other department resources and explaining procedures
- Orders, receives and distributes office and program supplies
Essential Functions
- Sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing
- Working with and around others
- Dealing with interruptions
- Repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying, etc.
- Vision acuity (near) for computer work and reading documents
- Hearing and speech for ordinary conversation
- Finger dexterity and touch for typing
Minimum Qualifications
- Two years' experience in performing clerical or administrative work within subject area
- OR Associate's degree and one year experience in performing clerical or administrative work within subject area
- OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Preferred Qualifications
- Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel
- Experience in a legal or court environment, demonstrated skill and experience with computer applications
Knowledge, Skills And Abilities
- Working knowledge of: Filing methods Business English, spelling and arithmetic, punctuation and grammar Office practices and procedures Word processing, spreadsheets, other computer applications, and modern office equipment
Rules and Procedures
- Working knowledge of: Filing methods Business English, spelling and arithmetic, punctuation and grammar Office practices and procedures Word processing, spreadsheets, other computer applications, and modern office equipment
Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee Benefits
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/EcoPass bus pass
- Elective Coverage
- Dependent Medical, Dental, and Vision Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
Required Question
Please confirm you have read, understand, and agree to the aforementioned conditions and criteria by checking the box.
Agree
Disagree
Have you been dishonorably discharged from the United States Armed Services?
Yes
No
Are you a Non-U.S. citizen or not eligible for work in the United States?
Yes
No
Are you younger than 21 years of age?
Yes
No
Do you need accommodation in the application or testing process due to a disability?
Yes
No
Please use this area to explain your "YES" answers to any of the above questions.
Have you used dangerous/illegal drugs in the last 5 years?
Yes
No