Public Safety Compliance Specialist

About the role

The Clery & Evidence Compliance Specialist supports the Department of Public Safety in ensuring compliance with federal, state, and university mandates related to the Jeanne Clery Act, records management, and evidence control. This position exercises sound judgment in managing sensitive data, ensures chain of custody and documentation standards for evidence, and coordinates with police personnel to support both compliance and operational effectiveness.

Responsibilities

• Develop, implement, and maintain Clery Act compliance programs, policies, and reports (Annual Security Report, Fire Safety Report, Daily Crime Log).
• Coordinate with Campus Security Authorities (CSA), including training and annual compliance letters.
• Ensure documented proof of compliance for all Clery audits.
• Act as liaison to campus departments, local law enforcement agencies, and state police to support data sharing and reporting.
• Provide statistical analysis and trend reports to inform leadership, identify risks, and support strategic planning.
• Oversee Clery records management to ensure accurate classification, retention, and accessibility of all compliance-related documentation.
• Collaborate with General Counsel on risk evaluation and policy oversight.
• Develop, manage, and lead Clery-related committees and working groups to strengthen cross-campus compliance and communication.
• Assess, build, and implement operational projects and systems that improve Clery compliance and reporting efficiency.
• Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
• Manage Colorado Open Records Act (CORA) requests, including redaction and release processes.
• Coordinate records requests from law enforcement partners, insurance companies, and community members.
• Manage NIBRS functions, including coding, data entry, audits, and ensuring timely and accurate monthly submissions to state and federal agencies.
• Manage and document chain of custody for all evidence.
• Catalog and preserve evidence for transfer to crime labs.
• Ensure officers file evidence accurately in compliance with policy and best practices.
• Oversee scheduling for evidence review and destruction.
• Receive and process all state, municipal, and federal subpoenas.
• Serve as the primary contact for the 4th Judicial District regarding subpoena updates and officer availability.
• Serve as the primary contact for the OMV regarding hearing updates and officer scheduling.
• Serve as the primary contact for the City of Colorado Springs Magistrate's Office for subpoena updates and officer availability.
• Conduct audits and prepare documentation for compliance reviews.
• Provide cross-reference support with police personnel to ensure accuracy between records, evidence, and reporting.
• Perform other duties as assigned in support of the Department's compliance and accountability goals.

Requirements

Must have a Bachelor's degree from an accredited institution.

Must have experience with the Colorado Open Records Act (CORA) and state/federal records retention and release requirements.

Experience managing NIBRS (National Incident-Based Reporting System) functions, including data entry, coding, audits, and timely submission of reports to state and federal agencies, is strongly preferred.

Experience in a law enforcement, higher education, or compliance-related environment is preferred.

Experience serving as a Records Custodian in a public safety, government, or university setting is preferred.

Experience with Colorado Open Records Act (CORA) requests and release processes is preferred.

Completion of Jeanne Clery Act Compliance Training (or ability to complete within 6 months of hire) is required.

Ability to obtain and maintain Colorado Criminal Justice Information System (CCJIS) certification within 6 months of hire is required.

Ability to obtain and maintain CCIC/NCIC certification within 6 months of hire is required.

Highly qualified applicants will have prior experience as a Clery Compliance Officer/Coordinator, or direct involvement with Clery Act statistical reporting, Annual Security Reports, or related audits.

Having current or prior CCIC/NCIC and CCJIS certifications is a plus.

Qualifications

Education: Must have a Bachelor's degree from an accredited institution.

Experience: Must have experience with the Colorado Open Records Act (CORA) and state/federal records retention and release requirements.

Experience managing NIBRS (National Incident-Based Reporting System) functions, including data entry, coding, audits, and timely submission of reports to state and federal agencies, is strongly preferred.

Experience in a law enforcement, higher education, or compliance-related environment is preferred.

Experience serving as a Records Custodian in a public safety, government, or university setting is preferred.

Experience with Colorado Open Records Act (CORA) requests and release processes is preferred.

Completion of Jeanne Clery Act Compliance Training (or ability to complete within 6 months of hire) is required.

Ability to obtain and maintain Colorado Criminal Justice Information System (CCJIS) certification within 6 months of hire is required.

Ability to obtain and maintain CCIC/NCIC certification within 6 months of hire is required.

Highly qualified applicants will have prior experience as a Clery Compliance Officer/Coordinator, or direct involvement with Clery Act statistical reporting, Annual Security Reports, or related audits.

Having current or prior CCIC/NCIC and CCJIS certifications is a plus.

Skills

N/A

Benefits

N/A

Pay

$53,284 - $65,000 annually.

Schedule

Full-time