Public Records Coordinator (MA3)

Duties

• Analyze records, including screening and finding associated documents.
• Aid in developing public disclosure guidelines, communications, and training.
• Engage in legal research, including interpreting and understanding proposed or pending changes in programs, laws, rules, regulations, etc.
• Create and provide technical advice or reports to management and others.
• Peer review of search strategies for thoroughness and accuracy.
• Apply appropriate redactions and assess risks within records.
• Develop strategies for locating records and analyzing the scope of requests.
• Communicate clear updates and progress reports to record requestors.

Qualifications

• Seven (7) years of combined relevant education and experience, in two (2) or more of the following areas:
• Interpreting and Analyzing laws
• Professional communications
• Records management
• Public disclosure
• Up to four (4) years of relevant education may substitute year for year for experience.
• Experience must include:
• Using web browsers and web-based applications to effectively identify, collect, organize, and document data and information in ways that makes the information most useful for subsequent assessment and analysis.
• Analyzing and understanding issues, evaluating options, and making well supported decisions.
• Composing professional letters, memos, reports, and business correspondence.
• Using Microsoft Office or similar software to create or edit Word documents and send email through Outlook.
• Two (2) years of experience working with internal customers to complete a goal. Collaborating with diverse peers across the agency to coordinate the successful completion of all projects and tasks, including timely customer response.
• The ability to:
• Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors, and decisions.
• Promote and support a respectful, equitable, and inclusive workplace for all employees.
• Promote and support respectful, equitable, and inclusive delivery of services to customers.
• Take action to learn and grow.
• Take action to meet the needs of others.
• Three (3) years of the following computer skills experience:
• An understanding of state and federal public disclosure and privacy laws.
• Experience interpreting records requests, using exemption logs to document redactions, and mitigating risk through communication with requestors.
• Knowledge of the Department of Licensing, including divisional and business areas’ record locations.
• Demonstrated ability to apply records management best practices to digital content environment and think strategically about how to leverage technology to improve efficiency.
• Experience with Next Request or similar software to track work, modify, and upload documents.
• Certified Records Manager (CRM) or Certified Records Analyst (CRA).

Supplemental Information

Join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

How to Apply

Select the apply button at the top of this job announcement. Attach a current:

• A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.