Public Records Coordinator, Division of Communications and Marketing - UT System Administration

Responsibilities

• Cook up the intake, tracking, prioritization and fulfillment of public records requests in accordance with applicable state and federal laws.
• Collaborate with university departments to identify, collect, organize and review records responsive to requests.
• Review records for confidential, protected or exempt information and coordinate appropriate redactions prior to release.
• Aid with records retention, records management and compliance activities to support university policies and legal requirements.
• Maintain accurate documentation and tracking systems for requests, responses, deadlines and records disposition.
• Prepare correspondence and supporting materials related to public records requests and records management activities.
• Work closely with the Public Records Manager, Office of General Counsel and university stakeholders to support transparency, compliance and risk mitigation.

Qualifications

• Selected candidate will have a Bachelor's degree and 3-5 years of relevant professional experience in communications, public relations, journalism or a related strategic communications role, or an equivalent combination of education and experience.
• Understanding of, appreciation for, and commitment to the Be One UT values.
• Uncompromised integrity and ethics.
• Excellent verbal and written communications skills.
• Strong organizational skills and high attention to detail with the proven ability to manage multiple, competing priorities.
• Excellent interpersonal skills and the ability to thrive in a collaborative, team-oriented environment.
• Exceptional judgment and discretion in the management of confidential, protected and sensitive information.
• Exceptional writing and editorial skills with exceptional knowledge of Associated Press Style.
• Strong analytical and problem-solving skills, including the ability to use data to improve communications effectiveness.
• Experience writing in multiple formats, news releases, annual reports, long-form magazines, web content, etc.
• Able to remain calm, professional and solution-oriented in high-pressure or time-sensitive situations.
• Proficiency in Microsoft Office Suite and related communications tools (Adobe or equivalent preferred).

Preferred Knowledge, Skills, And Abilities

• Experience in higher education or large, complex organizational environments.
• Knowledge of digital accessibility requirements (ADA Title II compliance).
• Experience supporting issues management or crisis communications.