PT Workforce Grant & Financial Specialist

Essential Duties And Responsibilities

• Coordinate and administer all aspects of the WEDnetPA training and other grant program, including employer communication, documentation, reporting, and compliance requirements.
• Serve as a primary point of contact for employers, students, and community partners regarding workforce training programs and services.
• Provide student support through assisting with inquiries, enrollment processes, registration, orientation, and connecting students to workforce training opportunities and resources.
• Perform administrative and office support duties including scheduling, data entry, maintaining records, preparing reports, and managing departmental communications.
• Support workforce training operations, events, employer engagement activities, and special projects to ensure efficient program delivery and positive customer service experiences.
• Maintain accurate and confidential records in accordance with college, state, and WEDnetPA or other grant guidelines and procedures.
• Aid in the administration and implementation of grants, including assisting with documentation, data tracking, reporting, and compliance activities.
• Manage and monitor student employment and work-study funding allocations to ensure accurate tracking and appropriate use of awarded funds.
• Maintain detailed records of student employment expenditures, balances, payroll activity, and funding utilization.
• Monitor student payroll activity to prevent overages and ensure compliance with approved funding levels.
• Perform routine account reviews and reconciliations related to student employment funding.
• Analyze spending patterns and provide updates regarding remaining balances, projected needs, and potential funding concerns.
• Collaborate with appropriate departments regarding funding status, payroll activity, and required adjustments.

  Financial Reporting & Administrative Support

  • Utilize Microsoft Excel and other systems to maintain financial tracking spreadsheets, reports, and data summaries.
  • Perform data entry, reconciliation, and record maintenance to ensure accuracy of financial information.
  • Prepare reports and summaries to support departmental planning, budgeting, and decision-making.
  • Maintain confidential financial and participant information in accordance with college policies and procedures.
  • Support additional financial and administrative projects related to workforce development funding initiatives.
  • Perform other duties as assigned.