Grants Specialist-Financial Services Department

SUMMARY

Responsible for facilitation of the grant process from pre-award to post-award for assigned programs, including but not limited to, local and state grant programs, federal grant programs and/or the Medicaid reimbursement program. Acts as a liaison between grant stakeholders including funders, programmatic staff, fiscal staff, District administrators, and oversight agencies. This position reports to the Partnerships and Grants Administration Manager.

JOB TASKS

• Collaborates with the grant requestor and the grant writer to assist in the development of a comprehensive grant application and when applicable, grant revisions.
• Works with accounting and financial reporting staff to ensure appropriate account codes are established in the financial system and communicates account codes, documentation standards, and other fiscal requirements to applicable programmatic staff.
• Serve as a liaison between programmatic staff and fiscal staff.
• Attend work and arrive in a timely manner.
• Develops comprehensive fiscal budget in consideration of program objectives, allowable grant activities and costs, district policies, administrative guidelines, and, if applicable, federal, and state law.
• Maintain complete and accurate grant records in accordance with grant requirements, state records retention requirements and district policy.
• Ensure programmatic and fiscal reports are submitted in accordance with established timelines; complete assigned reporting responsibilities and/or collaborate with programmatic and fiscal staff to prepare reports.
• Monitor and analyze budget to actual reports to ensure costs charged to the grant are reasonable, necessary, allowable, and properly reported; coordinate with fiscal staff to process correcting journal entries.
• Serve as the point of contact for grant funders and coordinates communication between funders, and other stakeholders.
• Monitor grants spend down to ensure grant funds are used in the period of performance.
• Stay up to date on funder expectations, compliance requirements, and federal, state, and local grant guidance and regulations for assigned grants.
• Work collaboratively with district fiscal staff to provide funders, auditors and/or other oversight agencies requested documentation.
• Perform other duties as assigned

EDUCATION, EXPERIENCE, & LICENSES REQUIRED

• Education and Related Work Experience: Bachelor's degree in Marketing, Business, Communications, English, or related field Three years or more of experience in Grant writing and fund development Equivalent combination of education and experience acceptable
• Licenses, Registrations or Certifications: Criminal background check required for hire