Prospect Research Coordinator

About the role

The full-time equivalent of three to five years of prospect research experience in a non-profit environment is required. Excellent writer and verbal communicator that takes pride in creating compelling content; writing clearly, accurately, succinctly, in a manner that appeals to a wide range of audiences. Experience with and an understanding of the process of Moves Management and the solicitation cycle. Experience with online prospect research tools (iWave, Foundation Directory preferred) and database applications (Salesforce preferred).

Responsibilities

• Manage department systems for receiving, responding to, and tracking all prospect research requests.
• Carry out routine reviews of individual, corporate, and foundation prospect leads generated out of preliminary research processes (screenings and data modeling) or from prospect management meetings and coordinates with team on next steps.
• Search, analyze, and synthesize information from various business systems and outside sources.
• Assemble and disseminate routine research summaries of relevant articles on philanthropy, Greater Philadelphia, the art world, and constituents.
• Design fundraising proposals and reporting materials, including impact statements and infographics.
• Write and document acknowledgements for major gift donations, and upper-level annual fund donations.
• Support the Development Services team in gift processing and data management as needed.
• Manage department systems for receiving, responding to, and tracking all prospect research requests.
• Contribute to the analysis of fundraising data and the enhancement of reporting capabilities.
• Attend professional conferences to expand skill-set and knowledge-base and participates in peer groups on prospect research.

Requirements

• Bachelor’s degree required.
• Experience with and an understanding of the process of Moves Management and the solicitation cycle.
• Experience with online prospect research tools (iWave, Foundation Directory preferred) and database applications (Salesforce preferred).
• Knowledge of the principles, methods, and practices of the development profession in general; knowledge of research techniques and resources in the fields of philanthropy, business, and museum management.
• Skilled in Microsoft Office, Teams, Sharepoint.
• Ability to draft new or edit existing documents, proposals, and reports.
• Ability to handle sensitive and confidential information.
• Self-motivated and comfortable working both independently and collaboratively as a team.
• Ability to work in a fast-paced, deadline-driven environment.
• Extremely detail-oriented and resourceful to produce highly accurate work.

Qualifications

• Clearances: Criminal Background-National Physical Activities to Perform Essential Functions: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
• Moving Approximately 60%+ of time is spent sitting while working at a desk. Ability to occasionally transport up to 25 lbs. of files, equipment or supplies. Ability to access files, equipment, or supplies.
• Communication Requirements: Clearly communicate in person, by phone, and by video conference. Communicate with others in conversational and written English.
• Working Conditions: Position operates in hybrid work setting comprised of the Barnes’ Philadelphia campus and remote work setting indicated by the employee at their documented home address. Position requires extended time on the computer.