Prosecutor Assistant

Working under close supervision of the Prosecutors Law Office Manager, the incumbent performs entry-level duties which include assisting, coordinating, and preparing cases scheduled for prosecution by the City Prosecutor.

Responsibilities

• Prepares criminal matters for court, including formal information summons, bench warrants, complaints, court docket files, and other legal documents.
• Prepares appropriate documents for review by Prosecuting Attorneys.
• Obtains police reports, rap sheets, driving records, and requests other supporting evidence for criminal matters.
• Makes copies, enters documents into computerized systems, and appropriately distributes information.
• Performs complex clerical work with accuracy; establishes and maintains effective working relationships with employees and other departments in the City.
• Prepares legal pleadings, subpoenas, discovery responses, and other supporting legal documents and correspondence as directed by the City Prosecutor and/or Prosecuting Attorneys.
• Maintains calendar of arraignments, pre-trial, and other pre- and post-judgment hearings, including jury and non-jury trials. Prepares and maintains office/court calendars, keeps Prosecutor(s) advised of all schedules and case needs.
• Manages and utilizes a complex computerized filing system following departmental policies and procedures. Files documents into appropriate case/issue files and ensures files are up to date with all pertinent document information.
• Receives inquiries and responds to questions, in person and on the telephone, from the general public, various Law Enforcement Agencies, and defendants. Provides information and referral as necessary and routes specific requests to the appropriate agency or City Prosecutor.
• Answers telephones and in-person inquiries utilizing training and knowledge of attorney’s schedules, city policies and procedures, civil and criminal procedures, community resources, state, City, and County ordinances.
• Routes visitors, appointments, and other individuals to the City Prosecutor or their assistants.
• Provides information and assistance to police officers, city code enforcement staff, court officials, witnesses, outside attorneys, various law enforcement agencies, and the general public.
• Receives reports and notifications from various Law Enforcement agencies and courts. Notifies Prosecutor of witness unavailability, location of current case files, and receives and sends short notice subpoenas to the appropriate parties.
• Schedules screening appointments as directed by staff Prosecutors. Updates court calendars, pleas, and other supporting documents and activities critical to case files.
• Performs other duties as assigned.

Requirements

• High school graduation or equivalent, plus some clerical experience.
• Ability to learn new computer programs and operate various standard office equipment.
• Demonstrated ability to follow instructions and comply with established policy and procedures.
• Ability to handle sensitive materials in a confidential manner.
• Ability to relate with persons from diverse socio-economic and racial/ethnic backgrounds.
• Must be able to communicate effectively both written and verbally.
• Must be certified by the Bureau of Criminal Investigations within three months of hire date.
• Ability to become a notary within six (6) months.

Preferred Qualifications

• Familiarity with applicable legal office computer programs.

Benefits

• Full City benefits, including health insurance, dental, vision, and life insurance.
• Paid vacation and personal leave.
• 6-12 weeks of paid parental leave available.
• Retirement contributions toward a pension plan and/or 401(k).
• A robust Employee Assistance Plan (EAP).
• Up to $4,000 tuition reimbursement annually.
• Discounted supplemental benefits like pet insurance and legal services.

Pay

$18.69 - $30.83 per hour.

Schedule

• Full-time, 40 scheduled hours per week.

Career Ladder

Incumbents may be promoted after four years of successful performance, during which the incumbent demonstrates the ability to apply knowledge and skills to a wide variety of issues. Incumbent may be promoted to a Senior Prosecutor Assistant upon recommendation from the City Prosecutor with approval of the City Attorney, available funding, and concurrence of the Human Resource Department.

Working Conditions

• Light physical effort and usually comfortable working positions.
• Pleasant working conditions with little exposure to environmental hazards.
• Occasionally required to lift moderate weights.
• Intermittent exposure to stress as a result of human behavior.