Proposals Manager

Contract & Proposal Manager 7-Month Contract | Remote | Up to $45/hour Position Overview We are partnering with a growing, innovative global technology organization seeking an experienced Contract & Proposal Manager for a 7-month contract assignment covering a maternity leave.This individual will oversee the end-to-end coordination and management of Requests for Proposals (RFPs), Requests for Information (RFIs), tenders, and customer security and vendor questionnaires. Working closely with cross-functional teams across North America, Australia, and New Zealand, this position plays a critical role in ensuring timely, accurate, and professional responses to prospective and existing customers.The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced environment, can independently manage multiple competing deadlines, and brings experience in proposal management and contract administration, preferably within the SaaS or technology industry. Position Details Job Title: Contract & Proposal ManagerEmployment Type: 7-Month Contract (Maternity Leave Coverage)Compensation: Up to $45/hourLocation: RemoteDepartment: LegalTarget Start Date: October 2026 Key Responsibilities Proposal & RFX ManagementManage the complete lifecycle of RFPs, RFIs, tenders, and customer security/vendor questionnaires, from initial intake through final submission.Serve as the primary project manager for all RFX activities, ensuring deadlines, deliverables, and internal requirements are consistently met.Collaborate with subject matter experts across Sales, Security, Finance, and Legal to gather accurate and comprehensive information.Coordinate response assignments, strategy meetings, calendar reminders, internal reviews, and executive approvals.Draft, edit, and prepare compelling proposal content aligned with customer requirements and established company guidelines.Ensure final submission packages are properly formatted, reviewed, approved, and delivered on time.Develop and maintain a centralized library of proposal content, standardized responses, templates, and process documentation to improve efficiency and consistency.Contract Administration & ComplianceAssist with contract management activities, including basic contract and Non-Disclosure Agreement (NDA) review, redlining, and documentation coordination.Partner with internal legal counsel to identify and escalate complex contractual matters or potential business risks.Maintain accurate records and reporting within contract management and proposal management systems.Ensure documentation and processes align with internal policies, compliance requirements, and applicable regulations. Required Qualifications 3+ years of experience in proposal management, RFP/RFI coordination, bid management, contract administration, or a closely related function.Experience managing multiple proposals or contractual deliverables simultaneously, ideally within a SaaS, software, or technology-driven organization.Demonstrated ability to review complex RFX documentation, interpret requirements, establish action plans, and coordinate responses through completion.Strong project management capabilities, including deadline management, stakeholder coordination, and process improvement.Working knowledge of commercial contracts, contract administration practices, and basic risk identification.Excellent written and verbal communication skills, with strong proofreading, editing, and organizational abilities.Proficiency in Microsoft Office and familiarity with enterprise platforms such as Salesforce, Confluence, Jira, or comparable systems.Ability to work independently while collaborating effectively with geographically dispersed teams across multiple time zones. Preferred Qualifications Experience with government procurement, public-sector proposals, or bid management platforms such as BidPrime, BidNet Direct, or GovSpend.Previous experience supporting a corporate Legal, Sales Operations, or Commercial Contracts team.Familiarity with RFX sourcing platforms and contract lifecycle management tools.Experience leveraging enterprise AI tools, such as Claude or similar platforms, to support drafting, research, and workflow efficiency.Prior experience supporting global business operations. Ideal Candidate Profile We are seeking someone who can quickly step into an established function and take ownership with minimal ramp-up time.The successful candidate will demonstrate:A proactive, self-directed approach to managing responsibilities and meeting deadlines.Exceptional attention to detail and the ability to organize complex information.Confidence working with stakeholders at various levels of an organization.Strong problem-solving skills and the ability to navigate shifting priorities.A collaborative mindset and comfort working across multiple departments and international teams.The ability to balance proposal development, project coordination, and contract administration responsibilities. Why Consider This Opportunity? This is an excellent opportunity to gain experience with an established global technology organization while working alongside a collaborative legal and commercial team. The position offers exposure to international business operations, cross-functional project management, and complex proposal and contract processes.Contract Duration: Approximately 7 monthsCompensation: Up to $45/hourWork Arrangement: RemoteAnticipated Start: October 2026By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR and UK GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: · the individual's skill sets, experience and training; · licensure and certification requirements; · office location and other geographic considerations; and · other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).