Proposals/Contract Specialist

HOUAC49 #ZR

About the role

The Proposals/Contract Specialist takes first-touch ownership of every submission — screening, documenting, and routing — so internal program leads can focus on reviewing confirmed risk rather than processing intake. This is a screening and coordination role, not a legal or compliance advisory position; all legal questions are escalated to internal counsel rather than answered by this role.

Responsibilities

• Serve as the first point of contact for incoming screening submissions, checking for duplicates and logging each one.
• Review each submission and its automated result against a defined list of federal compliance triggers to confirm or adjust the classification.
• Draft a clear, standardized written summary for each submission, noting what was found and the recommended next step.
• Route confirmed submissions to the correct internal market lead within a defined turnaround window.
• Maintain accurate, up-to-date tracking notes (time spent, status, outcome) to support ongoing workload reporting.
• Escalate any legal or contractual interpretation question immediately to internal legal counsel rather than answering it directly.

Requirements

• Background in federal contract administration — for example, a former federal contract specialist (1102 series), a contracts manager who has worked federal solicitations, or a paralegal background.
• Working familiarity with federal contract clauses and flowdown concepts (e.g., FAR/DFARS, CUI, Davis-Bacon) sufficient to recognize a checklist trigger — not required to provide legal interpretation.
• Strong written communication skills; comfortable producing concise, consistent summaries under time pressure.