Proposal Manager-Remote

About the role

The Proposal Manager position at System One is a contract opportunity based in San Antonio, TX. This role is responsible for leading and managing a team in developing complex proposals to craft compliant, responsive, and compelling deliverables that solve customer problems and differentiate the company from competitors.

Responsibilities

- Lead and manage a team in developing complex proposals to craft compliant, responsive, and compelling deliverables that solve customer problems and differentiate the company from competitors. - Set the overall strategy for proposal development and maintain a high level of decision-making authority. - Hold team members accountable for their work, provide timely feedback, and recognize contributions to motivate throughout the process. - Provide strategic guidance and mentorship to team members, including capture teams. - Proactively manage stakeholder relationships and communicate proposal strategies and progress to senior leadership. - Address and resolve issues or conflicts within the team, mediate disagreements, and find solutions to challenges. - Refine and optimize proposal processes and best practices to drive pursuit excellence. - Perform detailed analysis of RFP/RFQ/RFI documents to assess requirements and develop compelling proposal narratives. - Build compliance matrices, schedules, and annotated outlines. - Manage interactions with capture teams, SMEs, graphics teams, and desktop publishing teams to develop proposal content, templates, and standards. - Facilitate proposal kick-off meetings, milestone reviews, and strategy workshops to ensure high-quality deliverables. - Write non-technical portions of the proposal including cover letters, executive summaries, project descriptions, resumes, and qualification statements. - Review drafts for compliance, responsiveness, accuracy, and quality. - Establish proposal schedules and resource plans to ensure on-time delivery. - Oversee client interview preparation, collateral development, and coaching activities. - Contribute to continuous improvement initiatives to enhance win rates. - Collaborate with business development to develop collateral related to pre-positioning activities. - Manage proposal production schedules and ensure all documents are delivered on time. - Maintain CRM records and perform closeout activities, including lessons learned.

Requirements

- Strong facilitation, leadership, and communication skills to lead capture teams through pursuit lifecycle. - Excellent written and interpersonal skills for developing executive summaries and non-technical sections. - Ability to inspire teams with diverse technical backgrounds and experience levels. - Adaptability to changing priorities and ability to work under stressful deadlines, including evenings and weekends if necessary. - Proven multi-tasking and delegation skills across overlapping schedules. - Proficient in Adobe Creative Suite (InDesign, Illustrator, Acrobat Pro) and Microsoft Office Suite (Word, Excel, PowerPoint). - Four-year degree in relevant field or equivalent experience. - Approximately 12+ years of proposal management experience or equivalent. - Certification such as APMP or PMP preferred. - AEC industry experience, especially in large program proposals and alternative project delivery methods, highly desirable.

Pay

Compensation range: $48.51 - $61.75 per hour

Schedule

Work model: Remote – offsite

Benefits

System One offers health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.