Proposal Manager

Job Summary

The Proposal Manager leads the proposal response process in a fast paced, deadline driven, demanding environment.

Essential Duties & Responsibilities

• Lead pursuit strategy sessions with various business development teams to develop capture plans and winning strategies
• Analyze RFQ/Ps upon release and prepare written assessments outlining requirement for successful response efforts
• Develop high quality, persuasive proposals and presentations for multiple concurrent pursuits, ensuring compliance with RFP requirements and quality standards
• Coordinate and support key messages and collaborate with graphics teams to deliver impactful visuals
• Partner with project managers to prepare technical sections, performing comprehensive and accurate editing and proofreading to ensure accuracy
• Build, update, and maintain a library of qualification statements, project descriptions, resumes and qualifications showcasing firm strengths and client benefits
• Mentor peers, marketing coordinators, and assistants, while promoting proposal best practices
• Design and deliver training sessions for the Marketing Team to implement best practices
• Perform quality assurance/quality control reviews of proposals, resumes, and project sheets to maintain excellence
• Flexible schedule with occasional overtime (evenings and weekends) to meet strict deadlines and ensure top quality deliverables
• Must thrive in a fast paced, deadline driven, and demanding environment
• This position may require periodic travel to RailPros headquarters, field offices, client offices, work sites and other project related locations
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs

Qualifications

Knowledge Skills and Abilities:

• Strong proofreading/editing skills and exceptional attention to detail
• Strong organizational skills to manage multiple priorities effectively
• Positive mindset and “can do” attitude
• Ability to multi task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills for collaborating across teams
• Proficiency with electronic communications including email and text as well as standard office applications (i.e., Microsoft Office Suite, Adobe InDesign, Adobe Suite)

Required Education and Experience:

• Bachelor’s degree in Communications, Marketing, or related field
• Previous experience reading and responding to RFPs
• Proficient in InDesign, Microsoft Word, PowerPoint, Excel, and Outlook

Why RailPros?

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits & Perks

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving. If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.