Proposal Manager

About the role

Planned Systems International (PSI) is seeking a skilled Proposal Manager to join our business development team. The ideal candidate will manage multiple proposal efforts, from kickoff to submission, ensuring compliance and delivering high-quality proposals for federal contracts.

Responsibilities

• Manage proposal efforts from inception to submission, coordinating all proposal actions (RFPs, RFIs, RFQs).
• Analyze solicitations to identify critical items for compliant responses.
• Create, communicate, and manage proposal schedules and key deadlines.
• Compile and submit questions to the government as part of the solicitation process.
• Lead activities for multi-functional teams to perform Blue, Pink, Red, and Gold Team proposal reviews.
• Schedule and lead proposal reviews and debrief meetings.
• Track all proposal actions and work with action owners to close out pending tasks.
• Assist proposal writers and subject matter experts by providing shell proposal sections, graphics, draft cover letters, and boilerplate materials.
• Work closely with cross-functional teams to gather content aligned with solicitation requirements.
• Review and edit proposal materials for clarity, accuracy, and consistency.
• Support the maintenance and update of a library of standard proposal text, templates, and past proposals.
• Stay current with government procurement trends and align proposals with evolving client needs.
• Review proposals for compliance and provide feedback to address gaps.
• Submit final proposals according to government instructions and confirm receipt with government stakeholders.
• Facilitate executive-level virtual meetings, including preparing meeting agendas, capturing minutes, and tracking outcomes and action items.
• Work proactively and independently to carry out assignments to completion within given parameters.

Requirements

• Bachelor's degree
• 5-8 years of relevant experience managing proposals for the Department of Defense (DoD) or related defense agencies
• Expert understanding of federal contracting requirements, proposal compliance, and solicitation types
• Strong familiarity with Shipley proposal management processes and best practices
• Experience submitting Sources Sought, RFIs, RFPs, and RFQs for various proposal types including IDIQs, MATOCS, and SATOCS
• Experience leading and supporting RFPs on major federal vehicles
• Understanding of price proposals exercises for Firm Fixed Price, Time and Materials, Cost Reimbursement
• Experience formatting and creating documents, presentations, and spreadsheets as needed in response to solicitations
• Familiarity with SAM.gov, GovWin, and FPDS
• Detail-oriented, with strong organizational skills to manage multiple deadlines and prioritize tasks
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat
• Familiarity with proposal management software (e.g., SharePoint)
• Ability to understand and interpret complex solicitation documents and translate them into clear, compelling proposals
• Excellent people skills to communicate effectively with team members at all levels of the organization
• Ability to thrive in a fast-paced, deadline-driven environment, managing multiple priorities simultaneously
• Proactive in identifying and resolving issues that may impact proposal quality or deadlines

Qualifications

• Strong writing and editing skills with the ability to convey complex information clearly and concisely
• Ability and willingness to adhere to an untraditional work schedule, specifically working after hours and on weekends
• Physical Demands: Ability and willingness to adhere to an untraditional work schedule, specifically working after hours and on weekends to satisfy tight proposal development schedules and deadlines

Skills

• Exceptional organization, writing, communication, and project management skills
• Ability to meet tight deadlines and produce high-quality work

Benefits

Full-time, benefits eligible employees at PSI receive a competitive total compensation package that includes paid leave, options for employer-sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health savings account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company-sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

Company Benefits

Full-time, benefits eligible employees at PSI receive a competitive total compensation package that includes paid leave, options for employer-sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health savings account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company-sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.