Proposal Manager

About the role

Hensel Phelps is a leading general contractor founded in 1937, specializing in various sectors including aviation, government, commercial, transportation, healthcare, and more. The company is ranked #1 in aviation and #6 overall in 2024 by BD+C and is known for its commitment to excellence and core values of Ownership, Integrity, Builder, Diversity, and Community.

Position Description

The Proposal Manager plays a crucial role in the Hensel Phelps Northern California Project Development team. They are responsible for developing engaging proposals, managing multi-disciplinary teams, and supporting marketing campaigns. The position requires a bachelor's degree in Marketing, Communications, or a related field, along with 7-10 years of AEC marketing experience.

Position Qualifications

• Bachelor’s degree in Marketing, Communications, or related field
• 7-10 years of AEC marketing experience
• Microsoft Office Suite competency
• Adobe Suite proficiency (InDesign, Photoshop, Illustrator, etc.)
• Experience with data asset management software and CRM
• Excellent writing and editing skills
• A desire to manage and build a team of marketing professionals
• An eye for design and ability to provide creative direction
• Experience preparing teams for interviews and presentations
• Able to work with diverse groups and develop productive relationships
• Experience leading large, design-build teams a plus

Essential Duties

• Leads and manages the proposal team and resources throughout the full proposal process to ensure a top-quality, competitive, and winning response to comprehensive RFQs/RFPs and related documents.
• Ensures compliance with RFQ/RFP requirements and company standards throughout the proposal process.
• Defines overall proposal strategy and vision to ensure the incorporation of winning content.
• Works collaboratively with project executives, operations team members, and subject matter experts to gather relevant data, insights, and differentiators for creative and cohesive proposal content and other marketing materials.
• Champions proposal best practices, including compliance, storytelling, and visual presentation standards.
• Spearheads the management and maintenance of data management systems including data gathering and confirmation of accuracy and completeness.
• Conducts post-proposal debriefs and lessons-learned sessions to continuously improve proposal processes and team performance.
• Supports interview preparation and presentation development, including coaching teams, refining messaging, and coordinating visuals.
• Collaborates with Marketing Communications team to manage final photography of projects.
• Manages, coaches, trains, and mentors marketing coordinator, senior marketing coordinator, and proposal lead team members in all aspects of the job to ensure growth.
• Stays current on industry trends and competitor strategies, incorporating insights into proposal strategy and positioning.

Physical Work Classification & Demands

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

Benefits

• Medical insurance
• Life insurance
• Accidental death & dismemberment
• Long-term disability
• 401(K) retirement plan
• Health savings account (HSA)
• Employee Assistance Program (EAP)
• Vision and dental insurance (eligible)
• Paid time off (beginning upon hire)
• Annual bonus plan (for salaried positions)
• Company cell phone or allowance (vehicle or vehicle allowance)
• Cost of Living adjustment (COLA) (subject to periodic review and adjustment)

Equal Opportunity & Affirmative Action Employer

Hensel Phelps is an equal opportunity employer committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. The company does not discriminate against employees or applicants based on race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

Compensation Range (Northern California Region)

Base Salary: $86,000 - $96,000
Cost of Living adjustment (COLA): $33,000
Total Direct compensation: $119,000 - $129,000