Proposal Coordinator - Federal

Job Summary

The Federal Proposal Coordinator supports the planning, development, organization, production, and submission of federal proposals for Richard Group. This role works closely with Business Development, Capture, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor-Protégé partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.
• Track required forms, attachments, resumes, project sheets, and certifications.
• Cook up with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership.
• Draft, edit, proofread, and format proposal content.
• Maintain proposal folders and proposal library materials.
• Track questions, RFIs, clarifications, amendments, and deadlines.
• Support color team reviews and final compliance checks.
• Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages.
• Verify that proposals are submitted before the deadline.
• Maintain lessons learned and post-submission records.

Skills & Qualifications

• 2–5 years of proposal coordination, marketing coordination, bid coordination, or federal contracting support experience.
• Experience supporting federal proposals, construction proposals, design-build proposals, or public-sector bids preferred.
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.
• Strong writing, editing, proofreading, and formatting skills.
• Ability to read and interpret solicitation instructions.
• Strong organizational skills and ability to manage multiple deadlines.
• High attention to detail.
• Ability to work with technical staff and translate input into clear proposal language.

Preferred Qualifications

• Experience with VA, USACE, DoD, GSA, DHS, or other federal construction agencies.
• Familiarity with FAR, DFARS, VAAR, SF1442s, SF330s, IDIQs, MATOCs, and task order proposals.
• Experience with SAM.gov, PIEE, or other procurement platforms.
• Experience supporting small business participation plans or subcontracting plans.