Proposal Coordinator

About the role

Wharton-Smith Construction Group is seeking a Proposal Coordinator with 0-3 years of experience in marketing, communications, proposal development, or a related field. Preference will be given to candidates with experience or interest in the construction, architecture, engineering, or related industries.

Responsibilities

• Cook up, compile, and track materials for proposals to meet submission deadlines and client requirements throughout the project lifecycle.
• Create and assemble proposal documents, presentations, qualifications packages, and marketing materials using various software platforms.
• Write and edit project summaries, staff resumes, project descriptions, and supporting proposal content.
• Ensure all proposal and marketing materials comply with client requirements, corporate branding standards, and industry best practices.
• Proofread, edit, and standardize proposal content for grammar, spelling, formatting, accuracy, and consistency.
• Aid in maintaining and updating project information databases and marketing resource libraries throughout proposal, construction, and post-construction phases.
• Attend project milestone events for assigned projects.
• Participate in client shortlist interviews and final selection meetings.
• Aid in award submissions, marketing collateral development, and special projects as assigned.
• Support general marketing and communications initiatives as needed.

Qualifications

• Associate's or Bachelor's degree in Marketing, Communications, English, Journalism, Business Administration, or a related field; or equivalent professional experience.
• 0-3 years of experience in marketing, communications, proposal development, business development support, or related disciplines.
• Construction, architecture, engineering, or related industry experience is highly desired.
• Strong written and verbal communication skills with the ability to work effectively with individuals at all organizational levels.
• Ability to write, proofread, edit, and format professional proposal and presentation content.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively in a team environment.
• Comfortable working in a fast-paced, deadline-driven environment.
• Ability to travel up to 10%.
• Must be authorized to work for a U.S. employer.
• Fluency in English required.

Preferred Qualifications

• Experience within the Architecture, Engineering, and Construction (AEC) industry.
• Experience supporting proposal development and pursuit activities.
• Experience with Adobe Creative Cloud, including InDesign, Photoshop, and Illustrator.
• Print and digital graphic design experience.
• Experience supporting presentation development and interview preparation.

Education

• Associate's or Bachelor's degree in Marketing, Communications, English, Business Administration, Journalism, or a related field from an accredited institution; or equivalent professional experience.

Knowledge and Skills

• Strong organizational, time management, and prioritization skills.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Strong interpersonal skills and ability to collaborate across multidisciplinary teams.
• Ability to perform under pressure while managing multiple deadlines and competing priorities.
• Positive attitude and customer-service-oriented mindset.
• Ability to take initiative and contribute creative ideas.
• Proven ability to maintain professionalism and confidentiality.
• High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other Microsoft Office applications.
• Working knowledge of Adobe Creative Cloud applications preferred, particularly InDesign.
• Ability to work Monday through Friday from 8:00 a.m. to 5:00 p.m. and overtime as needed.
• Strong attention to detail and commitment to producing high-quality work products.