Proposal Coordinator

Key Responsibilities

• Aid in the development, formatting, and production of competitive proposals, statements of qualifications (SOQs), and prequalification packages, ensuring alignment with pursuit strategies and compliance requirements.
• Review RFQ/RFP documents and help develop supporting tools such as outlines, compliance matrices, checklists, and submission trackers.
• Cook up day-to-day pursuit schedules, track progress toward internal deadlines, and escalate issues regarding time, content, or approvals when necessary.
• Draft, proofread, and edit non-technical proposal content; help shape technical input from project managers, estimators, and subject-matter experts into clear and cohesive narrative sections.
• Affix all proposal elements, including project sheets, resumes, forms, certifications, safety documentation, organizational charts, and attachments, ensuring accuracy and compliance with agency formatting instructions.
• Maintain RCC’s proposal content library, updating templates, resumes, project descriptions, and narrative sections to reflect completed projects and current capabilities.
• Cook up coordination with subcontractors, design partners, and internal departments to gather required information, forms, and supporting materials.
• Support the creation and proofreading of presentations, award submissions, and internal/external communications as needed.
• Keep pursuit records and logs, including submission status, shortlists, and wins/losses.
• Help identify opportunities to standardize and improve proposal tools, templates, and workflows to enhance efficiency and consistency.