Proposal Coordinator

Responsibilities

• Aid the Proposal Development Team in preparing, coordinating, and submitting proposals.
• Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables.
• Contribute written content and assist in developing clear, persuasive proposal responses.
• Develop and implement design elements to make proposals modern, professional, and visually appealing.
• Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency.
• Ensure all proposal materials meet RFP compliance standards.
• Maintain and update proposal templates, appendices, and client lists.
• Create proposal components including cover pages, tabs, labels, and appendices.
• Track and schedule proposal deadlines using Outlook.
• Complete required forms and documentation for proposal submissions.
• Cook up with internal teams to gather items required for proposal submissions.
• Support the production, assembly, and shipping of final proposal documents.
• Maintain proposal supplies (e.g., paper, binders, toner) and assist with office equipment such as printers and copiers.

Qualifications

• Bachelor’s degree in English, Communications, Business, or a related field (or equivalent experience).
• Strong writing, editing, and proofreading skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Canva, and Adobe.
• Strong interpersonal skills and ability to collaborate across departments.

Preferred Qualifications

• Experience in proposal development, grant writing, or sales support.
• Familiarity with RFP processes and compliance requirements.