Proposal Coordinator

About the role

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

Job Functions

• Uses advanced MS Word features, creates solicitation-specific templates, and formats all response documents as a Desktop Publisher.
• Reviews and documents all production-related requirements within the RFP and serves as the production central point of contact for the entire proposal team.
• Responsible for the publication schedule and establishing production deadlines in tandem with Proposal Management.
• Maintains and customizes proposal tools and templates.
• Proactively participates in meetings and conference calls to gather/communicate information concerning document layout and production process and represent the Production function.
• Controls and tracks text and graphics using correct processes, ensuring version control in tandem with the Graphic Designers.
• Prepares documents/proposals for review/final submission (formatting in MS Word, Excel and PDF).
• Communicates with vendors to secure supplies and assure on-time completion of document reproduction.
• Packages the proposal for shipment, and tracks delivery if sent by carrier.
• May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms).

Minimum Education, Skills, and Experience Requirements

• Advanced knowledge of MS Office applications, specifically MS Word and MS Excel.
• Knowledge of MS Project and MS SharePoint is a plus.
• Strong attention to detail and ability to prioritize are required.
• A sense of urgency, thrives in a deadline-driven environment.
• Ability to read and follow specific instructions producing documents with minimal errors and the highest level of precision is critical for multi-million-dollar proposal responses.
• Strong organizational and communication skills (written and verbal) are essential.
• Must be able to multitask.
• Proofreading skills, keen attention to detail, and ability to handle stressful situations are a must while collaborating well with others and being willing to take on additional responsibilities as needed to get to the best outcome for the team, department, and organization.
• Schedule and outline reviews.
• Meeting organization and collaboration.
• Collaboration with writers, graphics, and proposal leadership.
• Willingness to work extended hours and assist other production staff in meeting deadlines as a team player.
• Basic familiarity with graphics programs desirable but not necessary.
• Very dependable and exceptional customer service skills.
• Able to life and move items up to 40 pounds.

Working For You

• Health and Welfare Benefits: Our health and welfare benefits can be tailored to fit you and your family's needs and start on the first day of employment.
• Retail Savings: We will support you as you save for your future.
• Employee Discounts: We offer you access to a vast selection of global, national, and local discounts on merchandise, services, travel, and more.
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Paid Training: Earn while you learn and continue to grow with access to award-winning learning platforms throughout your Conduent career.
• Paid time off: We provide attractive paid time off packages designed for you to enjoy your life away from work.
• Great Work Environment: We are proud of our award-winning culture and the recognition we’ve received for our diversity efforts.